IWM are looking to recruit two Archive Assistants for a year to work on preparing Collections documentation for transfer to archive storage. Further details can be found here:
https://iwm.tal.net/vx/lang-en-GB/mobile-0/brand-2/xf-3c02cab7e7c0/candidate/so/pm/1/pl/17/opp/496-Archive-Assistant-Museum-Archive-x-2-IWM-London/en-GB
Archive Assistant, Museum Archive x 2 (IWM London)
Department: Collections and Governance
Method of Application: Application Form
Hours: 36 hours net per week
Job Type: Fixed term
Location: IWM London
Salary: £18,500 per annum + 20% employer pension contribution
Main Responsibilities
This is a 1 year fixed term appointment (with the possibility of extension) to assist on a specific project in support of the IWM Accommodation and Storage programmes driven by the Transforming IWM London and Collections Storage strategy.
The objective is to prepare IWM Collections documentation (such as acquisition files) for their eventual move from office areas to dedicated archive storage, and the role will involve cataloguing files onto IWM’s collections management system and repackaging them for transfer. The tasks will be repetitive and to large extent involve data input, but require a level of concentration and careful attention to detail, contributing to a critical piece of work in support of IWM’s major priority projects.
The job will suit someone looking for a basic introduction to archive work or hoping to gain experience in advance of training as an archivist or records manager.
Key duties
You will be expected to work independently as well as across different teams in order to contribute to and deliver the priorities of IWM - using your knowledge, skills, talent and potential to the best of your ability.
You will focus at all times on delivering excellent customer service, ensure value for money at all times while being professional, courteous and demonstrating the behaviours and attributes expected of all IWM employees. You will also adhere to all corporate standards, and use corporate systems as directed to ensure consistency of service, brand and operational standards.
You will be expected to work across departments effectively, working with individuals, partners and where appropriate volunteers.
To identify and implement learning and development needs for both yourself and colleagues, including volunteers, if appropriate.
You will be expected to comply with corporate standards, and use corporate systems, processes and procedures – and undertake any necessary training as directed.
In addition, your duties will include:
1. Cataloguing IWM collections documentation onto the Museum’s Adlib (collections management) system
2. Repackaging and boxing files and preparing for transfer to new storage
3. Labelling files and boxes to enable location and retrieval
4. Identifying any conservation issues and reporting them to the Museum Archivist
5. To provide support to visitors, contractors and IWM staff requiring access to the files being catalogued
6. Liaising with Collections staff and others who work with collections files to ensure cataloguing meets their requirements
7. There may be some additional archive-related duties as time allows
The post holder will be based at IWM London, although there may be occasional travel to other branches.
Minimum Qualifications
Literate and numerate, with English and Mathematics GCSE (or equivalent) at Grade C or above. Good spelling and a good written English style
Skills and Experience required
Meticulous attention to detail
Proven ability to meet deadlines
Ability to work independently with minimum supervision day to day, but also to work as part of a small team
Appreciation of or general interest in archives or records management
Basic understanding of the need for confidentiality when handling personal information
Experience in use of Microsoft Office, email and internet
To Apply
Apply via our online application form.
Please note we do not accept CV’s, you will be required to fill in an online application form.
The closing date for receipt of applications is 9 am on Tuesday 2 May 2017.
Interviews will take place on Wednesday 10 and/or Thursday 11 May 2017.
We regret that if you have not heard from us within three weeks of the closing date your application, in this instance, has been unsuccessful.
IWM is committed to a policy of Equal Opportunities.
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