Dear All
As we are approaching the end of the week I've got a slightly whimsical question...
It's one thing saying that we shouldn't hold on to personal data for longer than needed, but we all know that the day to day pressures of work can make this challenging in practice. For example, someone takes a phone message and writes contact details on the piece of paper that happens to be in front of them. They then copy the details into an email to the relevant colleague, then the paper sits on their desk for a month and then gets 'filed' in a drawer because they still need to refer to the report they happened to scrawl the details on.
Does anyone have creative ideas for dealing with this kind of thing other than just telling staff 'destroy contact details when no longer needed', 'don't leave notes sitting around', 'try not to use email to exchange contact details'. It seems to me, something practical and visible would be good to help to change the culture. Last night I thought about issuing everyone with phone message post-its and introducing 'data pigs': a bunch of brightly coloured piggy banks placed around the office for disposing of said post-it notes messages. Seems a bit more appealing than saying 'stick them in the confidential waste bins' (although I'd have to routinely empty them myself) - am I losing the plot?!
Anyone else have creative ideas?
Thanks, Jenny
The Postal Museum
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