George
We Destroy 7 years after creation. As this is all kept electronically and basing retention on creation date makes it easier to implement on the system.
Thanks
Tony May
Records Management Practitioner, Records Management Service
Improvement & Technology
Postal Point CHO032
Hertfordshire County Council, County Hall, Pegs Lane, Hertford, SG13 8DN
T: 01992 556 729 Comnet/Internal: 26729
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Hertfordshire - County of Opportunity
-----Original Message-----
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of George Vickers
Sent: 13 September 2016 09:50
To: [log in to unmask]
Subject: Retention period - annual leave sheets
Hi,
What is the practice of others when it comes to annual leave sheets? We want to retain them in the event of a claim for unlawful deductions of payment so we have evidence that the leave was taken. Currently we retain for 6 years after the end of employment, unless held separately from the personnel file, then 6 years after the year leave taken.
It is possible to bring civil case up to 5 years (6 in England & Wales) after the last incorrect payment but this strikes me as very risk averse when only 5 days can be carried forward. Would one or two years not suffice? (For those with enhanced disclosure we keep it longer, but that is for evidence in the event of a future claim of abuse or serious misbehaviour).
Is there a general consensus on how long to keep annual leave sheets?
Thanks,
George Vickers
Orkney islands Council
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