Dear Colleagues
I submitted a request to the list on 8 June, asking for details from trusts who provide access to You Tube or similar digital services. The purpose was to establish the prevalence of social media policies which cover this form of Internet use and determine how such access is regulated (if at all).
Thank you very much to those who responded and those who provided examples (e.g. policy docs). I received 6 replies and also made a quick search via Google - 6 further policies were added (there were a few more out there!).
In summary (12 trust policies were examined):
(1) Access to YouTube or other social media for staff without restriction (i.e. all staff for business and personal use): 2/12
(2) Access with limitations (business use only for named individuals or teams): 10/12
(3) Policy available to view and included reference to YouTube or similar digital services: 7/12
- Most trusts acknowledged that social media (including digitally streamed services like YouTube) can be beneficial for staff in the course of their work and advantageous to the organisation with regard to strategic aims and operational objectives;
- Social media policies are becoming more common and incorporate data security and information governance principles;
- 40% of trusts sampled did not specify YouTube (or streaming services) in their policies and so localised discussion/negotiation by library or L&D has shaped their response to access requests;
- There is a lack of consistency between policies and in attitude to 'risk' (data loss/inappropriate use/confidentiality) which is reflected in diverse approaches to risk assessment and access controls across the sampled NHS organisations.
Regards
Martin
Martin Elcock
Librarian: Outreach / Deputy Library Manager
Tel: +44 (0) 121 371 2487
Email: [log in to unmask]
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