Hi Wendy,
Laurence has provided an excellent overview of university requirements for data retention, which includes my own university, the London School of Hygiene & Tropical Medicine.
I'd like to add some details on how we capture data retention information.
First, I should mention that we don't monitor retention requirements for all files - researchers are able to store data in their personal area or on department drives. However, they are directed towards specific institutional storage if they work with sensitive data, large-scale data, or wish to use the HPC. Registration is required to obtain access, which involves answering various questions on their project and data, including the time period that the data needs to be stored / date when the data should be appraised.
For our institutional data repository, we ask depositors to specify the retention period for each uploaded file. In practice, everyone uses the default setting of indefinite. However, there's always a chance that a specific period will be set.
Regards,
Gareth
-----Original Message-----
From: Research Data Management discussion list [mailto:[log in to unmask]] On Behalf Of Wendy Mears
Sent: 07 March 2016 14:36
To: [log in to unmask]
Subject: research data retention management
Here at the Open University, we hope to be implementing an institutional data storage facility soon, and have been thinking about preservation management. I have been reviewing the JISCMAIL lists for an indication of how institutions manage dataset retention. I note there seem to be no fields in the various metadata schema that deal specifically with retention dates and decisions.
How do others manage research data retention please?
Do you require depositors to specify the retention period required for their datasets; or a period after which there should be a review/delete/archive decision?
Thanks for your help
Wendy Mears
Research Support Librarian
Library Services, The Open University
01908 659682 | [log in to unmask] | www.open.ac.uk/library Visit The Orb, Library Services' research support blog: www.open.ac.uk/blogs/the_orb
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