Dear Graham and Sarah (and others who sent PMs too)
THANK YOU SO MUCH.
Sarah, I cannot answer those questions right now as our collections person
is away till next week. You have asked ALL of the things our team need to
think about.
Graham, THANK YOU TOO. The actions you describe are all things we will need
to do. I need to sit down with the team and work through your list.
When I do have answers I will reply and am most grateful for your help in
the meantime, you have just set the agenda for a long meeting!
Yours,
Danielle
On 7 January 2016 at 15:45, Graham Sherwood <[log in to unmask]>
wrote:
> Hi Danielle,
>
> We've done a fair bit of research into just this sort of thing, not only
> looking at the products out there but also installing them on our servers
> to see how they actually work. We have c.300,000 digital images at last
> count and whole lot of positive and negative print archive. We use images
> not only for our reports but also print publications and online.
>
> Many organisations have digital assets and their criteria for
> storing/locating images is often very similar.
> Considerations:
> - Take high resolution photos (raw + jpg) as required (have to think
> about what your end product is going to be)
> - have an easier way for staff to view images, pdf resources, rather
> than trawling through folders.
> - let users sort out images into collections/projects rather than
> take copies of photos into their folders. (duplicating data)
> - add metadata and associate these with each photo.
> - Extract meta data from photos into reports
> - search for photos easily by using specific keywords associated
> with different media types
> - share photos with all offices/company
> - share photos privately and securely between clients
> - preserve original images securely so they can’t be modified by
> users e.g. by accident
> - add other type of documents – posters, CAD drawings, pdf’s, text
> documents etc.
> - make it easier for the archive department to send photos to
> deposition
>
> The type of software you asking about is a digital Asset Management system
> aka DAM's.
>
> DAM's typically have specific components
> - a database which stores the metadata, file organisation and the
> images (but not always)
> - an interface which will be web based.
>
> There are several key things you have to be aware of all relating to costs
> and time
>
> You can either host it yourself or use a Cloud based service/subscription
>
> If you are hosting it yourself
> To have this system you need:
> - A server with lots of digital storage
> - A database server e.g. SQL or Oracle or MySQL
> - A digital assets database product
> - Staff tasked with cataloguing digital photos (usually a job in
> itself)
> - Around that the IT infrastructure to deal with uploads/downloads,
> users, networks etc.
>
> In the case of Cloud systems you need:
> - everything above but it comes as part of a package and you pay per
> month/year.
>
> Typically you will be looking at something in the regions of c.£5,000 GBP
>
>
> Some of the Digital Asset management systems we looked at and quite liked
> Asset Bank http://www.assetbank.co.uk/
> Focus Open http://focusopen.com/
> Resource Space http://www.resourcespace.org/index.php (open source
> version available)
> Extensis http://www.extensis.com/digital-asset-management/portfolio/
>
> Lots of others such as ibase, daydream, notre-dam, mosiacpics, thirdlight.
>
> We quite liked Extensis because it could take our carefully organised
> folder structure and make a system out of it.
>
> Feel free to ask me anything.
>
> , Graham
>
>
>
>
>
>
>
>
>
>
>
>
> Graham Sherwood
> IT Manager
> Pre-Construct Archaeology Ltd
> Unit 54, Brockley Cross Business Centre, 96 Endwell Road, London SE4 2PD
> Tel: 020 7639 9091
> Direct: 020 7358 2191
> Fax: 020 7639 9588
> Mobile: 07775 645 701
> [log in to unmask]
> www.pre-construct.com
>
> -----Original Message-----
> From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of
> Danielle O'Donovan
> Sent: 07 January 2016 10:22
> To: [log in to unmask]
> Subject: [MCG] Image Management Software
>
> Dear MCGers,
>
> I work for a historic house focused heritage charity, The Irish Heritage
> Trust. This year we have expanded from operating out of two sites, one in
> Dublin and one in Cork, to four (Roscommon and Wexford).
>
> We work on Microsoft and will soon be using Office in the cloud or similar.
> We have thousands of images, of both collection items and of events held
> in the houses. We need a way of cataloguing them for quick access by the
> central Dublin team and by the staff at other sites. It would be purely for
> internal use and the main intention is that it will make it easier for
> staff to find the image they need for print or web use.
>
> I'm at a loss to work out what system we should use to do this. Ideally
> it would all be cloud based so we can all access it from anywhere. It might
> be useful to have some basic editing functions, just so that things can be
> cropped and saved for web before they go online.
>
> This email may have left people with more questions than answers so please
> point those out too!
>
> HELP!
>
> Danielle
>
> --
>
> Dr Danielle O’Donovan
> Curator of Learning and Digital Engagement Irish Heritage Trust
> 11 Parnell Square
> Dublin 1
> T: +353 1 874 8030
> M: 085 722 5648
> E: [log in to unmask]
> W: www.irishheritagetrust.ie
>
>
>
>
>
> Registered Charity No: 16848
>
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--
Dr Danielle O’Donovan
Curator of Learning and Digital Engagement
Irish Heritage Trust
11 Parnell Square
Dublin 1
T: +353 1 874 8030
M: 085 722 5648
E: [log in to unmask]
W: www.irishheritagetrust.ie
Registered Charity No: 16848
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