I have just printed out all of your amazingly useful suggestions and
comments for our meeting.
Thank you so much for all of your help!
Danielle
On 11 January 2016 at 15:29, Tony Harris <[log in to unmask]> wrote:
> Dear All,
> To add a view; we in the process of implementing a combined a Collections
> Management System with a fully functioning DAMS, I would recommend this
> route to anyone if they can. I'm very much looking forward to the ability
> for one system to serve images and data to our website.
>
> I would like to think that in 'x' years we will all have access to similar
> combined systems that enable us to not treat our data (in whatever form) as
> silos and get on with our day...
>
> Tony
>
> *Please note my new telephone number – 020 7211 2426*
>
>
>
> [image: cid:image001.png@01CF86F9.22C2BC80]
>
> *Tony Harris*
> Digital Media & Photography Officer
> Government Art Collection
> tony.harris @culture.gov.uk <[log in to unmask]>* |* 020 7211
> 2426
> [image: cid:image002.jpg@01CF86F9.22C2BC80]@govartcol [image:
> cid:image003.jpg@01CF86F9.22C2BC80] /governmentartcollection |
> www.gac.culture.gov.uk
>
>
>
> On 8 January 2016 at 10:25, Danielle O'Donovan <
> [log in to unmask]>
> wrote:
>
> > Dear Graham and Sarah (and others who sent PMs too)
> >
> > THANK YOU SO MUCH.
> >
> > Sarah, I cannot answer those questions right now as our collections
> person
> > is away till next week. You have asked ALL of the things our team need to
> > think about.
> >
> > Graham, THANK YOU TOO. The actions you describe are all things we will
> need
> > to do. I need to sit down with the team and work through your list.
> >
> > When I do have answers I will reply and am most grateful for your help in
> > the meantime, you have just set the agenda for a long meeting!
> >
> > Yours,
> >
> > Danielle
> >
> > On 7 January 2016 at 15:45, Graham Sherwood <[log in to unmask]
> >
> > wrote:
> >
> > > Hi Danielle,
> > >
> > > We've done a fair bit of research into just this sort of thing, not
> only
> > > looking at the products out there but also installing them on our
> servers
> > > to see how they actually work. We have c.300,000 digital images at last
> > > count and whole lot of positive and negative print archive. We use
> images
> > > not only for our reports but also print publications and online.
> > >
> > > Many organisations have digital assets and their criteria for
> > > storing/locating images is often very similar.
> > > Considerations:
> > > - Take high resolution photos (raw + jpg) as required (have to
> > think
> > > about what your end product is going to be)
> > > - have an easier way for staff to view images, pdf resources,
> > rather
> > > than trawling through folders.
> > > - let users sort out images into collections/projects rather than
> > > take copies of photos into their folders. (duplicating data)
> > > - add metadata and associate these with each photo.
> > > - Extract meta data from photos into reports
> > > - search for photos easily by using specific keywords associated
> > > with different media types
> > > - share photos with all offices/company
> > > - share photos privately and securely between clients
> > > - preserve original images securely so they can’t be modified by
> > > users e.g. by accident
> > > - add other type of documents – posters, CAD drawings, pdf’s,
> text
> > > documents etc.
> > > - make it easier for the archive department to send photos to
> > > deposition
> > >
> > > The type of software you asking about is a digital Asset Management
> > system
> > > aka DAM's.
> > >
> > > DAM's typically have specific components
> > > - a database which stores the metadata, file organisation and the
> > > images (but not always)
> > > - an interface which will be web based.
> > >
> > > There are several key things you have to be aware of all relating to
> > costs
> > > and time
> > >
> > > You can either host it yourself or use a Cloud based
> service/subscription
> > >
> > > If you are hosting it yourself
> > > To have this system you need:
> > > - A server with lots of digital storage
> > > - A database server e.g. SQL or Oracle or MySQL
> > > - A digital assets database product
> > > - Staff tasked with cataloguing digital photos (usually a job in
> > > itself)
> > > - Around that the IT infrastructure to deal with
> uploads/downloads,
> > > users, networks etc.
> > >
> > > In the case of Cloud systems you need:
> > > - everything above but it comes as part of a package and you pay
> > per
> > > month/year.
> > >
> > > Typically you will be looking at something in the regions of c.£5,000
> GBP
> > >
> > >
> > > Some of the Digital Asset management systems we looked at and quite
> liked
> > > Asset Bank http://www.assetbank.co.uk/
> > > Focus Open http://focusopen.com/
> > > Resource Space http://www.resourcespace.org/index.php (open source
> > > version available)
> > > Extensis http://www.extensis.com/digital-asset-management/portfolio/
> > >
> > > Lots of others such as ibase, daydream, notre-dam, mosiacpics,
> > thirdlight.
> > >
> > > We quite liked Extensis because it could take our carefully organised
> > > folder structure and make a system out of it.
> > >
> > > Feel free to ask me anything.
> > >
> > > , Graham
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > >
> > > Graham Sherwood
> > > IT Manager
> > > Pre-Construct Archaeology Ltd
> > > Unit 54, Brockley Cross Business Centre, 96 Endwell Road, London SE4
> 2PD
> > > Tel: 020 7639 9091
> > > Direct: 020 7358 2191
> > > Fax: 020 7639 9588
> > > Mobile: 07775 645 701
> > > [log in to unmask]
> > > www.pre-construct.com
> > >
> > > -----Original Message-----
> > > From: Museums Computer Group [mailto:[log in to unmask]] On Behalf Of
> > > Danielle O'Donovan
> > > Sent: 07 January 2016 10:22
> > > To: [log in to unmask]
> > > Subject: [MCG] Image Management Software
> > >
> > > Dear MCGers,
> > >
> > > I work for a historic house focused heritage charity, The Irish
> Heritage
> > > Trust. This year we have expanded from operating out of two sites, one
> in
> > > Dublin and one in Cork, to four (Roscommon and Wexford).
> > >
> > > We work on Microsoft and will soon be using Office in the cloud or
> > similar.
> > > We have thousands of images, of both collection items and of events
> held
> > > in the houses. We need a way of cataloguing them for quick access by
> the
> > > central Dublin team and by the staff at other sites. It would be purely
> > for
> > > internal use and the main intention is that it will make it easier for
> > > staff to find the image they need for print or web use.
> > >
> > > I'm at a loss to work out what system we should use to do this.
> Ideally
> > > it would all be cloud based so we can all access it from anywhere. It
> > might
> > > be useful to have some basic editing functions, just so that things can
> > be
> > > cropped and saved for web before they go online.
> > >
> > > This email may have left people with more questions than answers so
> > please
> > > point those out too!
> > >
> > > HELP!
> > >
> > > Danielle
> > >
> > > --
> > >
> > > Dr Danielle O’Donovan
> > > Curator of Learning and Digital Engagement Irish Heritage Trust
> > > 11 Parnell Square
> > > Dublin 1
> > > T: +353 1 874 8030
> > > M: 085 722 5648
> > > E: [log in to unmask]
> > > W: www.irishheritagetrust.ie
> > >
> > >
> > >
> > >
> > >
> > > Registered Charity No: 16848
> > >
> > > ****************************************************************
> > > website: http://museumscomputergroup.org.uk/
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> > > Facebook: http://www.facebook.com/museumscomputergroup
> > > [un]subscribe: http://museumscomputergroup.org.uk/email-list/
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> > >
> > > ****************************************************************
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> > > [un]subscribe: http://museumscomputergroup.org.uk/email-list/
> > > ****************************************************************
> > >
> >
> >
> >
> > --
> >
> > Dr Danielle O’Donovan
> > Curator of Learning and Digital Engagement
> > Irish Heritage Trust
> > 11 Parnell Square
> > Dublin 1
> > T: +353 1 874 8030
> > M: 085 722 5648
> > E: [log in to unmask]
> > W: www.irishheritagetrust.ie
> >
> >
> >
> >
> >
> > Registered Charity No: 16848
> >
> > ****************************************************************
> > website: http://museumscomputergroup.org.uk/
> > Twitter: http://www.twitter.com/ukmcg
> > Facebook: http://www.facebook.com/museumscomputergroup
> > [un]subscribe: http://museumscomputergroup.org.uk/email-list/
> > ****************************************************************
> >
>
> ****************************************************************
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> Twitter: http://www.twitter.com/ukmcg
> Facebook: http://www.facebook.com/museumscomputergroup
> [un]subscribe: http://museumscomputergroup.org.uk/email-list/
> ****************************************************************
>
--
Dr Danielle O’Donovan
Curator of Learning and Digital Engagement
Irish Heritage Trust
11 Parnell Square
Dublin 1
T: +353 1 874 8030
M: 085 722 5648
E: [log in to unmask]
W: www.irishheritagetrust.ie
Registered Charity No: 16848
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