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It's not just you Ellie,
I'm in exactly the same position. As a local authority service with the new Regulations for reuse of public information I have to be able to explain the rationale so I have promised to review all our charges ready for the new budget setting process in the next two weeks so your question is very helpful and timely. I just hope someone has some answers that are more useful than just me saying I need help too.
I have written our public task statement so that is a start.
Regards
Pamela Birch
Service Manager (Archives Records)
Bedfordshire & Luton Archives & Records Service
800 years of history, 100 years of service.
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-----Original Message-----
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Ellie Jones
Sent: 11 September 2015 13:29
To: [log in to unmask]
Subject: Request for help on determining/justifying fee structures for publication and broadcast
Dear all,
I know that the subject of fee structures for the publication and broadcast of archival material is quite a popular one on the list, and several organisations have helpfully shared their fee structures lately (so, apologies if I'm going over old ground). We are in the process of reviewing our own fee structures here at Exeter Cathedral Library & Archives, and we're trying to be completely transparent about how these fees are being set.
Our policy is to charge one fee for the taking of a photograph (this is the easy bit as far as I'm concerned and is based largely on staff time for retrieving an item, setting up the camera, taking the image and sending it to the customer electronically). There is then a separate scale of charges for the publication and broadcast of images of material from our collections (a 'license'). I hold my hands up and confess that I have inherited this latter structure and I can't currently precisely define what the charge is actually for - and that makes me rather uneasy. The terms of the license I can explain (e.g. we are granting permission to reproduce an image for one specific purpose etc.) but not why the 'customer' is paying what they are paying. I hope that makes sense.
I fully expect it's just me being daft and that everyone else already knows the answer, but I would be most grateful for an explanation as to exactly how people have calculated their figures (not what the figures are). It surely can't simply be what people think their 'customers' are willing to pay, or an average of the fees we've seen others charging?! There seems to be quite a lot of variation out there in the charges people levy for different sizes of images, positioning within a publication, types of re-use, and the differences between UK, EU, world licenses in print, online and broadcast media etc. - why are these all different? What factors is it important for me to consider when determining our own charges? Are there published guidelines available that I've missed?!
Help! I'm confused. Replies please to [log in to unmask] or 01392 421423.
Thank you.
Yours sheepishly,
Ellie
Ellie Jones
(Exeter Cathedral Archivist)
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