Dear All
Apologies if you are up to your eyes in award ceremonies but we are in the process of moving from one ceremony per year (held in January currently so all have been awarded) to two ceremonies July and November with invites provisional on passing. So next year we have a Jan, a July and a Nov ceremony. For those of you who have the two ceremony periods could you let me know what your rules are for allowing graduates to defer to the next ceremony within the year.
Our current process is to allow students in exceptional circumstances to attend the next ceremony which is obviously a year later but do you experience students declining their actual ceremony invite to attend the next one within the same year for reasons that do not constitute exceptional circumstances, eg going on holiday.
Do you also have cut-off dates for accepting the invitation to the ceremony and if they do not meet this deadline do you then allow them to attend or defer to the next?
If an administrative error means that we missed inviting a grad how would you deal with this - do you put the onus on the student to alert you to the fact that they should be graduating at the point the invites go out?
Any other advice gratefully received.
thanks
Val
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