Hi Matthew,
At London South Bank University we in the Library do a lot of quality control of reading lists.
The Acquisitions team:
1. Routinely replaces old editions on reading lists with new ones while carrying out their acquisitions reviews.
2. Amends or augments the book and ebook metadata in other ways (if necessary) when doing during the reviews.
3. Uses the “Metadata Refresh” option to replace bookmarks made from other sites (e.g. Amazon) with better ones from our library catalogue.
4. Uses the “Books not linked to library catalogue” report to check for non-catalogue Core items on lists, and updates the bookmarks post-purchase.
5. Ensures that each bookmark contains not only the print availability but also the link to the ebook. We have a semi-automated process whereby we download data from our LMS (Millennium) and Aspire into Excel and use VLOOKUP to identify ebook urls that can be added to print bookmarks.
6. Uses a similar process to cross-check the All List Items report (de-duped on LCN field) with data from Millennium to identify books that should be moved from the CORE REF sections to 2 WEEK LOAN.
7. Uses a similar process to compare the All List Items report (de-duped on LCN field) with Millennium data to identify candidates for weeding (i.e. books on shelf but not on any reading list or used recently)
In its quiet times, the team at our satellite library:
8. Checks the metadata of every journal article in Aspire, and if necessary re-bookmarks or amends them. They use the All List Items report to identify the articles. They then click through from that report to the metadata for each in turn.
9. Checks that the link to the full text of each article works okay both on-campus and off-campus (the latter by using a laptop with dongle) – and makes any necessary corrections. This usually involves working out, on an article by article basis using trial and error, whether the DOI, URL or web address works best both on and off campus.
10. Amends the metadata and links of bookmarked websites on lists (as identified by the All List Items report). They will start this soon.
Schools Information Advisers:
11. It is university policy that every reading list must be sent to the Library for review at least once per year. This is the only way we can be sure the academic has at least looked at their list. (We cannot rely on the Date Last Amended, as often the last amendment will have been made by the Library, rather than the academic, in the course of doing the tasks listed above). We have a semi-automated way of identifying which lists have not yet been sent for review, and our Schools Information Advisers are very active in chasing them up.
I hope this helps.
Regards,
Malcolm
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