Hi Raymund



We have a similar set up, and similar issues, with monthly updates from Ebsco. Basically, we use their ERM essentials for subscription management, which populates their A-Z knowledge base, which is used for link resolution...... we use the same data for further updates of MARC records, which provides all our journal data, and some of the more obscure/otherwise unattainable records for non journal (ebook, database etc.) records. This is sent to us on a monthly basis.



The quality of the records is highly variable - many of the journal records are CONSER records, which are very good quality, but where CONSER records are not sourced, records are extremely basic indeed. Ebook records are almost all extremely basic, but it is the only way we've so far found to get EEBO records (and some other collections) without part-remortgaging the library, which is a bonus..... 



For most of our non journal records, however, we use the records as provided by the platform providers (often generated by OCLC on their behalf), since EBSCO doesn't provide full records for such materials. 



The links provided by Ebsco are linksource link resolver links, which have advantages and disadvantages. It was originally expected to be wholly positive, in that Ebsco do update the links automatically with minimal hassle, which then updates the catalogue links without additional hassle. Great! But we've found issues with renewals, in that you are provided with different linksource links according to year of subscription... the problem then is, that you then have to co-ordinate very carefully with the MARC updates, or otherwise leave old year subscriptions activate so that renewed (but awaiting monthly update) records still have functioning links. Since co-ordinating around MARC updates is a bit problematic, we often have multiple links on records going to the same websites, which further increase as you get further additional links every time an item is in multiple collections you subscribe to on the same site...... using linksource links on the catalogue also results in a single point of failure, which is again, not desirable. 



Here are 2 example records from us, first CONSER with multiple link issues, second non-CONSER basic record.



http://library.liv.ac.uk/record=b3595671 

http://library.liv.ac.uk/record=b3604066 



Hope that's the kind of info you were after!



Cheers





Martin Kelleher| Metadata Manager| University of Liverpool Library| PO Box 123 | Liverpool L69 3DA | [log in to unmask] T 0151 794 2692 



Follow us: @LivUniLibrary Like us: LivUniLibrary Visit us: http://www.liv.ac.uk/library 

Special Collections & Archives blog: http://manuscriptsandmore.liv.ac.uk



-----Original Message-----

From: An informal open list set up by UKSG - Connecting the Information Community [mailto:[log in to unmask]] On Behalf Of Raymund Delahunty

Sent: 12 March 2015 11:33

To: [log in to unmask]

Subject: Re: [lis-e-resources] Policies regarding keeping resources holdings up to date



University of the Arts London used to have SFX, and we did want to add records for e-journal titles to the (Voyager) catalogue. But we did not subscribe to the MARCit! Service where  Ex Libris would provide us with full MARC records at appropriate intervals (I recall that was monthly, but it was ages back- I don't recall the exact interval or the quoted cost of the service.).



The solution we put together was to export data from SFX and convert it into (relatively low quality) MARC records and load them into our library catalogue. The procedure was somewhat... tedious, but there was quite a bit of useful data in SFX.



On 360Link which we now subscribe to we have continued with this "cheap and cheerful" data extraction, conversion and loading. The data we are provided with (via a custom report provided monthly by Serials Solutions) is very brief (SFX held more data that we could poke into an appropriate MARC field) so the records are now of even worse quality. The conversion process is well documented (if I may say so myself) but it needs a certain mind-set to be seen as "cheerful".



We run the data conversion and loading every couple of months (monthly is the plan but it can slip a bit). The work takes about 3 hours start to finish, and I have wondered about the point of it. Yes, we save thousands of pounds making our own (poor quality) records, but...



The surprising thing is that if we don't update regularly we start having complaints from users (and staff) about dead links (where the title has been removed from the subscription), otr the opposite where a new title isn't discovered in an OPAC search. So the "service"  of having 32,000 (now very low quality) e-journal records in the library catalogue is being used. We are moving to a new LMS and I have asked we investigate subscribing to a MARC record supply service so the data in the new catalogue will be better.



Here are two example records- one where the title is available from only one resource, and the other where the title is on offer from multiple providers. For those the URL link takes the user to the 360 Link service so a choice can be made. They are pretty shocking records, but as I said earlier, they are found in the OPAC. Of course we have an A-Z list as well.



http://voyager.arts.ac.uk/vwebv/holdingsInfo?bibId=813141

http://voyager.arts.ac.uk/vwebv/holdingsInfo?bibId=784163



We do also add e-book records to the catalogue. The data clean-up (to get the best bib-linking functionality in Voyager) can be a bit tedious as some vendors like supplying EVERY isbn in 020$z(!).



http://voyager.arts.ac.uk/vwebv/holdingsInfo?bibId=340031







Ray Delahunty

Systems Support Librarian

University of the Arts London

[log in to unmask]







-----Original Message-----

From: An informal open list set up by UKSG - Connecting the Information Community [mailto:[log in to unmask]] On Behalf Of Beton, Helen

Sent: 12 March 2015 10:21

To: [log in to unmask]

Subject: [lis-e-resources] Policies regarding keeping resources holdings up to date



Hi,



We are currently reviewing how we keep our SFX and library catalogue up to date as new resources and updates are made available and would be interested in hearing from other institutions how they approach this.  We are particularly interested in:-





*         Whether you update both your link resolver and the library catalogue or have chosen to just update one (or an alternative)?



*         Whether you have found a way to automatically link records from one system to the other, and if so which systems?



*         How do you deal with reflecting package changes?



*         How do you reflect titles that aren't currently available in your link resolver (if used), e.g. add these as local records, add them to another system?



*         Do you make your e-books available via your library catalogue?



*         Do you have a means of providing user feedback regarding holdings etc...?



Thanks very much.



Best wishes,



Helen



Helen Beton

Resources Information Specialist, IS



W: www.cranfield.ac.uk  E: [log in to unmask]

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