Dear All,
Please see below for details of a vacancy here at Kew. Further details can be found on our website: https://careers.kew.org/vacancy/information-assistant-records-205189.html. Please do pass onto anyone who might be interested.
With best wishes,
Kiri
Archivist & Records Manager
Herbarium, Library, Art and Archives Directorate
Royal Botanic Gardens, Kew
Richmond
Surrey, TW9 3AB
Tel: +44 (0)20 83325476
Fax: +44 (0)20 8332 5430
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Information Assistant (Records)
Joining the modern records function within the Archives and Records Management team you will play a vital role for Kew in helping to ensure that records across the institution are captured and organised in an efficient manner by maintaining the paper recordkeeping system (Registry).
Hours of work: Full time
Contract Type: Permanent
Salary: £17,729
Directorate: Public Programmes
Department: Library, Art and Archives
Ref. (post number): 20
Location: Kew Gardens, Richmond
Closing Date: 06/02/2015
More details
The Library, Art & Archives department is responsible for organising and managing Kew’s paper collections and related electronic content in these three areas. Within this department the Archives and Records Management team manage the institutional collection of Kew’s historic record of activities and also the organisation of the Modern Records, some of which will eventually transfer to the Archives for permanent retention.
All Modern Records are currently held in paper format in Kew’s Registry. The section is currently working closely with the IT department, specifically the Information Management Systems (IMS) Project staff, with a view to the introduction of an electronic document and records management system.
You will provide an essential service to Kew staff in making records held within this system accessible and you will work closely with records management colleagues to encourage good records management practice throughout Kew. You will provide the same level of support in an electronic environment when electronic document and records management is implemented.
With a minimum of 5 GCSEs, including English, the post-holder will have good IT skills and a demonstrable interest in records management. The post-holder will have the ability to understand the principles of records management and the context of Kew’s working practices necessary to working with Kew’s recordkeeping systems, as well as the ability to appropriately handle confidential information. The post-holder will have effective communication skills and be able to liaise with Kew staff and representatives of other organisations. The post-holder will have good organisational and time management skills; be methodical and have excellent attention to detail; and be able to work with minimal supervision and prioritise work so as to deliver an excellent service.
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