Yup.
We are adapting the SCARRS schedules for big bucket use taking an approach of current year plus 1,3,5,10,25,50,75,100 years and 'in perpetuity' (each but the last including an archive selection criterion).
We are using this to batch documents within common processes to create (in business terms as opposed to IT speak) file level retention.
As we are doing this largely for the coming electronic environment we are calling these files 'single incidence folders' (to get round the whole IT speak problem).
All documents within a process that fall within a reasonable spread of retention get grouped together and handled together whilst those of radically different retention, be that shorter or, more typically, longer, are put in separate folders under the same 'single incidence' identifying reference as the 'bundled' stuff and retained for the appropriate period.
As with much, there is nothing totally new in this approach. Divorce files in England and Wales (as per Carole Burry's excellent schedules) retain (and forgive the broad strokes here as I haven’t worked on these records in a couple of years) most stuff for a short term (10 years I think), child support stuff for 25 years and the decree absolutes for 75 years.
Hope this helps
Meic
Meic Pierce Owen AMIRMS
Council Records Manager
Perth and Kinross Council
-----Original Message-----
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Alasdair Andrew
Sent: 19 November 2014 12:10
To: [log in to unmask]
Subject: Re: Retention Schedules and Disposal
Hello Fiona
I am new to the group and so I apologise if I have missed some other post on this subject.
At Leeds we are looking at the 'Big bucket' approach to have a workable retention in our EDRMS and so would like to find out more about this method.
Do you know of anyone who has done or is working on this?
Many thanks
Alasdair Andrew
EDRMS Analyst
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