We haven't experienced this problem at Manchester, but it sounds as if we have our structures set up in SciVal differently from the way you have them, as follows.



We have a Group of Researchers for each of the four Faculties here in Manchester, namely Engineering & Physical Sciences, Humanities, Life Sciences and Medical & Human Sciences.



We also have a Group of Researchers for each of the twenty-five or so Schools which exist within the Faculties.  Thus, for example, we have a Group of Researchers for each of the five Schools within the Faculty of Humanities, namely the School of Arts, Languages and Cultures, the School of Environment, Education & Development, the School of Law, Manchester Business School, and the School of Social Sciences.



One reason which might explain why we haven't experienced this problem is that, rather than building these structures ourselves, we paid Elsevier to build them for us and then to make them available to anybody in the University who logged in.  (When we first subscribed to Strata, the predecessor of SciVal, it was much more laborious to build structures than it is in 'new generation Scival', and so it was cost-effective to do it this way.)



The other reason I can think of which might explain why we haven't experienced this problem is that, when we build Groups of Researchers ourselves for even smaller entities or sub-entities, such as a research group within a School, we don't build any kind of hierarchy which relates entities to each other within SciVal, but instead just create them as completely separate Groups.  (This is probably a hangover from our practice with Strata, when this was the only way one could do it.)  As far as I'm aware, this enables anybody (not just the original user, but also anybody with whom it is shared) to use the Group for benchmarking, reporting etc.



From the reference in your email to 'an entity for a school sitting underneath an entity for a faculty', it sounds as if you're creating them with some kind of in-built hierarchical relationship.  This isn't something of which we have experience, but I'd guess that this might be what is causing the problem that users other than the original creator 'cannot … select the "sub entities" for reporting.'



Best wishes

Stephen





Stephen Pearson | Research Information Analyst | The University of Manchester Library | Blue 1.1, Main Library | The University of Manchester | Oxford Road | Manchester | M13 9PP | Tel +44 (0)161 275 7389 | 



[log in to unmask]



Research Services Blog: www.manchester.ac.uk/library/research-plus



-----Original Message-----

From: A bibliometrics discussion list for the Library and Research Community [mailto:[log in to unmask]] On Behalf Of Jennifer Stergiou

Sent: 11 November 2014 12:18

To: [log in to unmask]

Subject: SciVal Sharing Entities



Dear all



Users of SciVal will know that a user can build faculty structures by their groups, departments and schools, which subsequently can be populated with academics and of course their published output. The user can manipulate these 'entities' and may share any part of them (for example 'sub-entities', like an entity for a school sitting underneath an entity for a faculty) with others, but once shared, any other users can only view and cannot change or manipulate them, or select the 'sub entities' for reporting.



At Leeds we would like to set up our organisational hierarchy within SciVal (for the whole University) and then be able to share this with others in the organisation and for them to be able to report on any part of that hierarchy. We have found that although the 'entity' of the University can be shared, those that it is shared with can only use it to report at the top level, although they can see all of the 'sub entities' (faculties, schools, departments) in the 'my SciVal' area.



We are discussing this with Elsevier but wondered whether anyone else has come across this issue and found a solution, or has any suggestions about different ways in which you may have built, shared and used your organisation hierarchy in SciVal?



Best wishes



Jennifer Stergiou

Head of Performance, Governance & Operations Research & Innovation Service University of Leeds

01133431944