Dear Lorraine,
Royal Holloway will only change the name on a certificate in the following circumstances:
If an administrative error has been made.
Surname changes within one year of the award being made with appropriate supporting evidence.
Gender reassignment
Although, given some of the answers already circulated by other institutions, we may review the surname changes within one year of award.
Sarah
Sarah Smart
Student Administration Manager (Examinations, Graduation, PGT Results)
Student Administration
SAC
Royal Holloway, University of London
Egham
Surrey
TW20 0EX
E: [log in to unmask]
T: +44 (0)1784 443352
http://www.royalholloway.ac.uk
-----Original Message-----
From: ARC Assessment Practitioners Group [mailto:[log in to unmask]] On Behalf Of Lorraine Loveridge
Sent: 17 November 2014 10:51
To: [log in to unmask]
Subject: Student name changes
Dear colleagues
We have had a number of recent requests from former students who have changed their name by deed poll, and are asking for their names on their certificates to be changed to reflect their new name.
Our current policy is that we do not change names on certificates once students have completed their studies, and advise that they should be able to present the certificate alongside the deed poll to evidence that it is theirs. The only retrospective changes that we would make are where an administrative error has occurred or where the University is required to make a retrospective change under the provisions of the Gender Recognition Act 2004.
Students are advising that other institutions have accommodated their request for a certificate in their new name, and we would like to gauge whether we need to review our existing policy.
Please can you advise whether your institution allows name changes once a student has completed, and if there are any circumstances you would not change the name.
I am happy to collate and circulate responses.
Many thanks
Lorraine Loveridge | Team Leader – Exams and Ceremonies Nottingham Trent University | Academic Office Burton Street | Nottingham NG1 4BU
+44 (0) 115 848 2103 | * [log in to unmask]: www.ntu.ac.uk
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