Of course guidance is just that but the important (and legal) part is complying with the Data Protection Act.
Will upload copy of relevant bit later
Kind regards
Wendy
Wendy Stimson-Ladd RGN SCPHN (OH)
Director
AWL Occupational Health Ltd
Occupational Health, Workplace Mediation and Coaching
Tel: 01293 532477
Mob: 07814 288642
Website: www.awloh.co.uk
LinkedIn: http://www.linkedin.com/profile/view?id=77137393&trk=tab_pro
Based in West Sussex
AWL Occupational Health Ltd is a Company registered in England and Wales.
Registered number: 7380521 Registered office: The Apex, 2 Sheriffs Orchard, Coventry. CV1 3PP
Please be advised that all e-mail communication relevant to assisting in the management of the OH process will be entered into the individual's OH file. This may therefore be disclosed to the client under the Data Protection Act (1998)
On 27 Aug 2014, at 11:35, Sharon Naylor <[log in to unmask]> wrote:
> I seem to recall small differences between "best" and what was the practise at that time, raised queries but it was clear that not being "best" didn't necessarily mean it wasn't legal or acceptable.
>
>
>
> Wendy Stimson Ladd <[log in to unmask]> wrote:
> Hi All
>
> Best practice is outlined in FOM Ethics Guidance 2012, haven't got my copy with me at the mo, but if you can get your hands on one it will help.
>
> If you want me to copy relevant page, let me know - but it won't be till tonight?
>
> Kind regard
>
> Wendy
>
> Wendy Stimson-Ladd RGN SCPHN (OH)
> Director
>
> AWL Occupational Health Ltd
> Occupational Health, Workplace Mediation and Coaching
>
> Tel: 01293 532477
> Mob: 07814 288642
> Website: www.awloh.co.uk
> LinkedIn: http://www.linkedin.com/profile/view?id=77137393&trk=tab_pro
>
> Based in West Sussex
> AWL Occupational Health Ltd is a Company registered in England and Wales.
> Registered number: 7380521 Registered office: The Apex, 2 Sheriffs Orchard, Coventry. CV1 3PP
>
>
> Please be advised that all e-mail communication relevant to assisting in the management of the OH process will be entered into the individual's OH file. This may therefore be disclosed to the client under the Data Protection Act (1998)
>
> On 27 Aug 2014, at 11:21, Jacqui <[log in to unmask]> wrote:
>
>> Hi Debbie
>> Places I have worked with large
>> Workforces did generic - "this is our new provider " letters with default as notes transfer and opt out if objection but onus was on staff to notify outgoing provider.
>> Just as an added query (sorry Debbie to crash your post) how do others transfer archived/leavers notes?
>> Jacqui
>>
>> Sent from my iPhone
>>
>>> On 27 Aug 2014, at 09:07, Sharon Naylor <[log in to unmask]> wrote:
>>>
>>> My experience of this was that the employer informed all relevant employees via generic means eg notice to staff on intranet, global email etc and for staff to contact outgoing provider if they DIDN'T want their records transferred, in which case they were to contact OHA and steps would be taken to archive those notes. If no contact from employee then it was assumed that consent had been given. Notices outlined benefits of transferring records eg continuity, benefit of historical info for new clinicians but there were still a fair amount with queries, pithy comments and similar re the process and rationale which created additional (unavoidable?) work for the OHA. I have no idea re whether there's a better way, I'm sure it's very dependant on numbers.....
>>>
>>> Debbie Rowe <[log in to unmask]> wrote:
>>> All
>>> As part of the management of OH records, I am seeking opinions as to the procedure taken when transferring OH records from one service provider to another.
>>> The particular aspect is around employee consent.
>>> Do you gain written consent of EACH employee to allow transfer of their OH records.
>>> Or, do you provide a generic letter, which is distributed to all employees ( through the employer) outlining the change of provider and give X time if they have any concern over the transfer they have to notify you in writing of their decision.
>>> Thanks Debbie
>>>
>>>
>>>
>>>
>>>
>>> Sent from my iPhone
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