Dear all,
I have recently been made aware that for an organisation to retain its status as a Non Departmental Public Body (NDPB), you must comply with the Civil Service Commissions Recruitment Principles, one of which states:
“Departments must retain, for a minimum of two years, sufficient information on their recruitment to provide evidence that they have complied and must provide the Commission with any information it reasonably requires.” (Point 53 of the Civil Service Recruitment Principles).
Upon seeking clarification of what “sufficient information” is a colleague was informed it means all the recruitment documents which are held following the completion of a competition, i.e. applications, sifts, interview, candidate ID (no mention of equalities monitoring forms).
I have always been under the impression that 6 months is a sufficient period to retain the information of unsuccessful candidates after a post has closed, however complaints about recruitment can be lodged with the Commission within 12 months of the closing date for applications – bearing this in mind I still think 2 years is excessive.
What are your thoughts on this, how many of you retain the application information of unsuccessful candidates for 2 years – particularly government departments?
Many thanks,
Kelly
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