We've recently started a volunteer project here with retired Barclays staff. They are indexing the names of customers from a set of 19th century ledgers on to a database.
Because of the way the ledgers are organised, there are multiple entries for most customers, so to a certain extent, the volunteers check each others' work - each time they come across an account, they have to search first to see if that customer is already in the database.
Additionally, we check approx. 10% of their work by going through each ledger as they complete it. Each ledger is about 400 pages, so we check every 40th page of the physical record against the entry in the database. To do any more than that would be too time-consuming and negate the benefit of having the work done by volunteers.
Cheers,
Maria
Maria Sienkiewicz | Group Archivist | Barclays Group Archives
Tel +44 (0)161 946 3036 | Int 2880 3036 | Fax +44 (0)161 946 0226 | Email [log in to unmask]
Barclays Group Archives, Dallimore Rd, Wythenshawe, Manchester, M23 9JA (internal mailvan 49)
Discover more about the history of Barclays at http://group.barclays.com/about-barclays/about-us#barclays-history
Respect | Integrity | Service | Excellence | Stewardship
Helping people achieve their ambitions – in the right way
Please consider the environment before printing this email
-----Original Message-----
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Sarah Winning
Sent: 09 July 2014 12:22
To: [log in to unmask]
Subject: checking volunteer work
Hi everyone, I am hoping someone will be able to help me.
We are coming to the end of a volunteer task to create a patient index for our asylum records up to 1914. We have done this as a group of approx 12 volunteers working through patient reception orders taking down basic info such as name, date of admission and discharge, age on admission, union and occupation.
The volunteers have worked onto paper, then the paper copies have been input into a spreadsheet ready for sorting/filtering. Whilst I am confident the accuracy of their work is of a good standard, I realise that there are bound to be mistakes. So my question is, does anyone use a standard way of checking this kind of work? For example, does someone else check every 10th/50th/100th entry against the physical record? I am sure I have seen a similar index (but can't remember where!) where the creators have stated a sort of disclaimer to tell the reader that the work has been completed by volunteers and they expect (for example) 90% accuracy. I am just wondering how to come to that conclusion or is it just guesswork?
If anyone has dealt with anything like this before, I would be really interested in what works for you.
Many thanks
Sarah Winning
Archifau Sir Ddinbych
Yr hen Garchar
46 Stryd Clwyd
Rhuthun
LL15 1HP
Ffon: 01824708250
E-bost: [log in to unmask]
Gwefan: http://www.sirddinbych.gov.uk/archifau
Denbighshire Archives
The Old Gaol
46 Clwyd Street
Ruthin
LL15 1HP
Phone: 01824 708250
E-mail: [log in to unmask]
Website: www.denbighshire.gov.uk/archives
Oes gennych chi ddiddordeb mewn gwaith yr archifau?
Cymerwch olwg ar ein Blog ar www.archifausirddinbych.wordpress.com
Are you interested in the work of the archives?
Take a look at our Blog at www.denbighshirearchives.wordpress.com
Contact the list owner for assistance at [log in to unmask]
For information about joining, leaving and suspending mail (eg during a holiday) see the list website at https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra
This e-mail and any attachments are confidential and intended solely for the addressee and may also be privileged or exempt from disclosure under applicable law. If you are not the addressee, or have received this e-mail in error, please notify the sender immediately, delete it from your system and do not copy, disclose or otherwise act upon any part of this e-mail or its attachments.
Internet communications are not guaranteed to be secure or virus-free. The Barclays Group does not accept responsibility for any loss arising from unauthorised access to, or interference with, any Internet communications by any third party, or from the transmission of any viruses. Replies to this e-mail may be monitored by the Barclays Group for operational or business reasons.
Any opinion or other information in this e-mail or its attachments that does not relate to the business of the Barclays Group is personal to the sender and is not given or endorsed by the Barclays Group.
Barclays Bank PLC. Registered in England and Wales (registered no. 1026167). Registered Office: 1 Churchill Place, London, E14 5HP, United Kingdom.
Barclays Bank PLC is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority (Financial Services Register No. 122702).
Contact the list owner for assistance at [log in to unmask]
For information about joining, leaving and suspending mail (eg during a holiday) see the list website at
https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=archives-nra
|
