Debbie, yes, I do agree with you on volunteers, it's a great motivator. We also credit them. It's a good discussion which I don't remember having on the list before. I understand the different perspective and culture. We're a very large organisation... Obviously one size does not fit all.
Best wishes
Jone
-----Original Message-----
From: Debbie Usher [mailto:[log in to unmask]]
Sent: 26 March 2014 16:04
To: Garmendia, Jone; JISCMAIL Archives
Subject: RE: Archival work experience on CV [UNCLASSIFIED]
Dear all,
I can see how from a Government point of view that as it is 'universal government practice not to acknowledge the author of corporate texts...' that cataloguers would also not be credited.
From outside of that culture I think it is a good thing to be able to credit cataloguers. It does no harm and can be a way of thanking people for their work. In this context I am particularly thinking of volunteers.
For people who are volunteers, it is a way of saying thank you to them and useful for them to be able to point to work that they have done to potential future employers. Our volunteers assign copyright to the Archive for the catalogue (as we would not automatically own copyright) and I include their moral rights in the copyright assignment for them to be identified as the author of the authorial work.
With best wishes,
Debbie.
Debbie Usher, Archivist RMARA
Middle East Centre Archive
St Antony's College
Oxford OX26JF
UK
tel. +44 1865 284706
tel. UK 01865 284706
email: [log in to unmask]
web: http://www.sant.ox.ac.uk/mec/meca.shtml
St Antony's College is a Registered Charity (Number 1141293)
-----Original Message-----
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Garmendia, Jone
Sent: 26 March 2014 15:36
To: [log in to unmask]
Subject: Re: Archival work experience on CV [UNCLASSIFIED]
Hello,
I have a great deal of sympathy for John. I would advise that he includes his work in his cv. He'll be better able to describe his cataloguing work in interviews than the person who lied. He'll do better, will have the evidence to back his answers in job interviews and, in the end, good will prevail.
However I disagree with the idea that all 'project workers' or cataloguers should be credited publicly on published online catalogues. I would like to share our internal guidance with you:
Names of TNA paid staff are not credited or displayed on the catalogue, as our cataloguing output as TNA staff is Crown Copyright. The Copyright Officer (in January 2007 and in February 2013) advised that it is universal government practice not to acknowledge the author of corporate texts, except for instance in the case of a chairperson of a body producing a report and the author of work published as an editor.
We do acknowledge external funding, cataloguing projects carried out with the support of other organisations, volunteers and data gifts from readers (which we do have to qa). We do not acknowledge the notification of minor catalogue amendments. Here you are some examples, under the note element:
http://discovery.nationalarchives.gov.uk/SearchUI/Details?uri=C10117
http://discovery.nationalarchives.gov.uk/SearchUI/Details?uri=C13526
http://discovery.nationalarchives.gov.uk/SearchUI/Details?uri=C14305
http://discovery.nationalarchives.gov.uk/SearchUI/Details?uri=C9297
It's good practice to keep a good audit trail in the back office system showing who loaded, catalogued, checked and released catalogue entries but we do not publish our names or credit our work as authors of catalogue descriptions. I think we see ourselves as archivists and civil servants, facilitators and enablers but not as record creators. The last couple of phrases are my very personal opinion, not TNA policy.
Best regards
Jone
Jone Garmendia
Head of Cataloguing
The National Archives
Tel +44 (0)20 8392 5330 Ext. 2415
www.nationalarchives.gov.uk
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Ania Skarzynska
Sent: 26 March 2014 14:52
To: JISCMAIL Archives
Subject: Re: Archival work experience on CV
Would it be possible to contact the organization and ask them insert your name as the cataloguer into the collection level description? You can then supply a link to the online catalogue to the prospective employer. We credit our project workers when we web-mount their work; it is common enough practice, I think. Also, do not underestimate the power of professional networking; if your former employers know s/he has lied on his/her CV, many others in the profession will soon know. And, if we were advertising a post we would notice if an applicant avoided putting down their most recent employer.
Good luck!
Ania
Dr. Ania Skarżyńska
Archifyddes / Archivist
Archifdy Ceredigion Archives
From: Archivists, conservators and records managers. [mailto:[log in to unmask]]<mailto:[mailto:[log in to unmask]]> On Behalf Of John Evans
Sent: 26 March 2014 12:22
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Archival work experience on CV
Hello,
I'd appreciate any advice or hear from anyone who has had a similar experience. I have completed a substantial archival cataloguing contract but have learned recently that a person who had worked for the organisation in an administration capacity before I had started has been claiming that they were an archivist there and that they have on their CV that they catalogued the work I have done. The person in question I understand is now a qualified archivist and has worked in that capacity since. What concerns me is that if we both went for the same job (it could happen) what would a potential employer think? I don't know the person but have it on good authority that they asked two previous work colleagues who they are friends with for a reference therefore avoiding the need to put down their previous employer. So a potential employer would be none the wiser that their job description is not accurate.
Is this a common practice in the archival sector and how can I ensure that I am the one who is rightfully credited for the work done.
John
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--
Ymwadiad:
Er y cymerir pob gofal posib i sicrhau cywirdeb unrhyw wybodaeth a chyngor a roddir yn yr ohebiaeth hon, ni dderbynnir atebolrwydd am unrhyw golledion a all godi o unrhyw gamgymeriadau sy'n gynwysedig ac fe'ch atgoffir o'r angen i chi ofyn am gyngor proffesiynol eich hun.
Bwriedir y neges ebost hon, ac unrhyw atodiadau iddi, at sylw'r person(au) y'i danfonwyd atynt yn unig. Os nad chi yw'r derbynnydd y cyfeiriwyd y neges hon ato ef neu hi, neu'r person sydd gyfrifol am drosglwyddo'r neges hon iddo ef neu hi, mi ddylech hysbysu'r anfonwr ar eich union. Oni bai mai chi yw'r person neu gynrychiolydd y person y cyfeiriwyd y neges hon at ef neu hi nid ydych wedi eich awdurdodi i, ac ni ddylech chi, ddarllen, copio, dosbarthu, defnyddio na chadw'r neges hon nac unrhyw gyfran ohoni.
O dan y Ddeddf Amddiffyn Data 1998 a Deddf Rhyddid Gwybodaeth 2000 gellir datgelu cynnwys y negest ebost hon.
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