Hi there,
The Archives Hub has received enquires from a number of potential contributors who are using Excel and would like their descriptions to be on the Hub. So I thought it was worth explaining via the list that we aren't able to transform data from different Excel spreadsheets because if institutions create their own then all these spreadsheets are all different - they have different headings, and the data is often structured in different ways - and we don't have the resource to do the work necessary for all the different variations.
However, we do provide an Excel template that institutions can use and we can then transform the data into EAD. Please let us know if you would like to see this and possibly use it.
We do have some contributors already using this template, such as the Wiener Library: http://archiveshub.ac.uk/search/search.html?query=vdb.identifier=%22http://130.88.26.171:8081/services/vspokes/wiener%22
It is not suitable for multi-level descriptions, as Excel is not really a good fit for hierarchical descriptions, and also it is not the easiest way to add subject headings and other index terms to a description, because Excel isn't' designed to repeat fields (e.g. 10 subjects is 10 repeated 'subject' fields). But it means your collection level descriptions can get out there into the online world.
with best wishes,
Jane.
Jane Stevenson
The Archives Hub
Mimas, The University of Manchester
Devonshire House, Oxford Road
Manchester M13 9QH
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website: archiveshub.ac.uk
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