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Hi Steve,

As I understand it the data belongs to the school, but as the local authority we can access that data, rather than hold it ourselves.
I haven't dealt with the 'rights' of the parent to having it yet - if we decide to disclose then that will arise. Up to now it was up to the school to establish the rights.

Thanks
Brenda
 
Brenda Scourfield
Team Leader
I.T.
Pembrokeshire County Council
Swan House,
Swan Square,
Haverfordwest
SA61 2AN
 
01437 775380

-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Cotterill, Steve
Sent: 29 July 2013 09:53
To: [log in to unmask]
Subject: Re: [data-protection] School records

Hi Brenda,

If you hold the information, you are processing it. Ask why are you holding the information and for what purpose? If you can decide that it is your data, then I would imagine you have a requirement to release especially as the child is under 12.

Other information to consider:

Are you sure the parent is not 'estranged'? Are both parents still the legal guardians? Etc. etc.(There's has to be a reason for the request and it's not usually a 'nice' one in my experience).

_____________________________________________________________________________________________________________________ 
Stephen Cotterill 
Procurement & Technical Officer x3296 
Broxtowe Borough Council 
Resources Directorate 
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-----Original Message-----
From: This list is for those interested in Data Protection issues [mailto:[log in to unmask]] On Behalf Of Brenda Scourfield
Sent: 29 July 2013 09:17
To: [log in to unmask]
Subject: [data-protection] School records

A parent made a request to a school for the attendance record of his child before the summer holidays commenced. The school didn't respond within the 15 school days - in fact hasn't responded at all. The school has now closed for the summer holidays. As the local authority we also hold this child's attendance record. The parent is complaining and asking us to supply a copy. Can we ? Should we ? Should we contact the Head Teacher during the break ?

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