I agree that rules for this area are quite difficult to deploy. I did it as a chart (see attached), which has allowed library assistants to do the ordering, but because it does vary so much from course to course we run it with Academic Liaison Librarians casting an eye over the numbers before they get ordered.
We aren't using Review at the moment as it's early days for Academics to be putting lists on themselves, and also because it doesn't link into our suppliers (Dawson)
Christina
Christina Lake
Academic Liaison Librarian Team Leader
Falmouth University
01326 370464
-----Original Message-----
From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of Andy Ekins
Sent: 06 March 2013 10:34
To: [log in to unmask]
Subject: Re: Review process
Michael,
That's really interesting. I raised the review process as one of the areas that needs attention from the newly formed dev group. The idea of being able to plug in purchasing ratios or rules was something that we thought would be really useful. Having said that I would image it would be difficult to develop one solution that would encompass all institutions' review and acquisition requirements. For example our rules are very flexible and don't lend themselves to an automated approach:
---
Core-text:
For some schools the UG ratio is 1 book for every 8 students For other schools the UG ratio is 1 book for every 10 students If an e-books is purchased we usually double the ratio for print (1:16 or 1:20) For PG the ratio changes to anything from 1:3 to 1:10 depending on the school (all these rules are flexible depending on things like cohort size, funds available, cost of item, size of collection, etc, etc)
Recommended text (our main collection):
The ration for UG can be anything up to 1:16 If an e-book is available it is usually doubled to include anything up to 1:32 (again rules are flexible)
And then there are different rules for 'Background reading' and 'Suggested for student purchase'!
---
Given our very flexible approach and the likelihood that most institutions are doing something equally flexible, I'm not sure that Aspire could ever accommodate such a complexity of rules. I wonder if exporting to Excel (or making the export easier) is the only way forward? I'd be interested to hear if other institutions have a simpler approach to rules and ratios that might lend itself to a more automated approach.
Thanks,
Andy
-----Original Message-----
From: Talis Aspire Users [mailto:[log in to unmask]] On Behalf Of Michael Fake
Sent: 06 March 2013 09:45
To: [log in to unmask]
Subject: Re: Review process
Dear Laura,
We're still in the process of implementing Aspire, so most of our thinking about the acquisitions process is theoretical at this stage - but in my view the review process as it currently stands is not efficient, and doesn't suit the way that we manage acquisitions at LSE. Reviewing a list item by item doesn't appear to save us any significant time over our existing paper-based review process - indeed in some ways its worse since at the moment review information is lost when a review is completed.
We have a very centralised acquisitions process at LSE, particularly for teaching materials, so our approach may not suit a lot of libraries, but at the moment we're looking at bypassing the Aspire acquisitions element entirely - we're intending to export the data from Aspire into a separate Access database, which we can then hook up to our LMS to check against current stocking levels - and by plugging in some basic purchasing ratio business rules we can generate lists of items to order. That should reduce manual processing to a minimum. It's quite a fiddly workaround, particularly the exporting process (currently this involves running three different exports from Aspire), but it's currently the only way we can see to leverage the power of the Aspire database to speed up acquisitioning.
Michael
Michael Fake
Teaching Support Services Manager
Library Services
London School of Economics & Political Science
T: +44 (0)20 7955 7946
E: [log in to unmask]
________________________________
From: Talis Aspire Users on behalf of Unwin, Laura J.
Sent: Tue 05/03/2013 4:03 PM
To: [log in to unmask]
Subject: Review process
Hi,
We are currently looking at our review processes within Aspire and how to link them into the acquisitions and digitisation teams. Has anyone changed their acquisition process to incorporate Aspire and if so would you be prepared to share that process with us? We really want to get an idea how other Aspire users are using the review screen, we are finding some problems and some things are quite complicated to incorporate into our current Shelf Ready system, i.e. number of copies to order (each subject has different ratios) so any help or information sharing would be really appreciated either on or off list.
Thanks
Laura
Laura Unwin
Learning & Teaching Services Assistant
David Wilson Library
University of Leicester
PO Box 248
University Road
Leicester. LE1 9QD
T: +44(0)116 252 3101
F: +44(0) 116 252 2066
E: [log in to unmask]
W: www.le.ac.uk/library
Winner of the 2012 THE Award for Outstanding Library Team
Elite Without Being Elitist
Follow us on Twitter http://twitter.com/uniofleicester
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