Good morning colleages. this is my first posting query! I would be very grateful for advice/your views on the following:
All personnel/HR files are electronic for the police force I work for. In the past OH sent completed management reports to an HR desk who filed the report on the employees electronic file. However this apparently generatied too much work for them and OH was asked if we would file direct onto the electronic file. I assumed that the HR file could be accessed by HR and felt confident to do so. However I have since discovered that other people, including our Professional Standards department could access the file. I have outlined that until I am confident of who exactly has access to the HR file I will not file the Management Reports (I will, of course still forward to the manager as we do this via confidential email).
It is being argued that the Management Report is as it says for 'management' information but my argument is that I am not confident when I tell clients that it is being filed on their file that no one else in management could read it, past managers, etc.
Am I being 'over the top'!?
I hope I have explained this ok and it makes sense!
Thank you in advance, Jill
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