As do we and all credit to Heather I think I got the idea from her..
My understanding is that you can have an anonymous conversation as much as you like but as soon as it becomes apparent who is being spoken about you have to say anything further must be noted on record. So you can encourage them to avoid names until they want to go the record. The value of this is so you can tell them what you need to know officially
The issue, as I see it, is that you cannot 'unknow' what you have been told and this will impact on your interaction with the employee, what action you can take or advise the organisation to take and if you cannot act upon it you might as well not know it.
Sue
Susan Gorton | OH Nurse Manager | Occupational Health Department | Great Ormond Street Hospital NHS Foundation Trust | Level 3, Ormond House, 26-27 Boswell St., London WC1N 3JZ |020 7405 9200 Ext 0247 | DD to OHD 020 78138554 | Direct Fax 020 78138355 | Mobile 07833294568
Please be advised that all e-mail communication relevant to assisting in the management of the OH process will be printed and entered into the individual's OH file or copied and added as an electronic note on their electronic OH record. This may therefore be disclosed under the Data Protection Act (1998).
-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Heather Bearpark
Sent: 24 September 2012 10:03
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] Emails and OH Notes
Hello Joanne
Because we were getting a lot of info and opinions about our clients by email we recently took the stance of putting the statement below on all of our emails.
Regards
Heather Bearpark
Occupational Health Manager
RN, Specialist Community Public Health Nurse (OH)
Please be advised that all e-mail communication relevant to assisting in the management of the OH process will be entered into the individual's OH file. This may therefore be disclosed to the client under the Data Protection Act (1998).
-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]] On Behalf Of Joanne Davies
Sent: 24 September 2012 08:59
To: [log in to unmask]
Subject: [OCC-HEALTH] Emails and OH Notes
Good morning, I am sure I have seen this discussion before but can't find it. I need to show a manager that anything sent by email that referes to or indicates an emploee will be placed in the individual's notes. I would welcome people's thoughts and any referral to previous discussions. Thank you in advance. Joanne
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