I'm treading on Tim Padfield's toes here but he is out of the office this week and we were discussing copying of archives quite recently so I think what follows is correct....
If the material is copyright unpublished documents, SI 1989 No. 1212, The Copyright (Librarians and Archivists) (Copying of Copyright Material) Regulations 1989 apply. Regulation 7, Copying by librarian or archivist of certain unpublished works, allows you to provide copies of unpublished copyright literary works subject to certain conditions. The condition at paragraph 2(a)(ii) is that a signed declaration is provided (the form of which is set out in Schedule 2). However, there is also a condition relating to charging at paragraph (2)(c), namely ‘that such person is required to pay for the copy a sum not less than the cost (including a contribution to the general expenses of the library or archive) attributable to its production.’ I'm not sure where that leaves concessionary rates and will leave Tim to follow up that angle.
By the way, this does not apply to unpublished public records (i.e. records subject to the Public Records Act 1958). Public records may be copied under CDPA s 49, which permits copying without infringement of any copyright document that is a public records under the Public Records Act or the equivalent Acts in Scotland and Northern Ireland. Also, I think it does not apply if copies are being provided in response to an FOI request.
Susan Healy
Information Policy Consultant and Data Protection Officer
Tel +44 (0)20 8392 5330 ext 2305
The National Archives, Kew, Richmond, Surrey TW9 4DU
www.nationalarchives.gov.uk
-----Original Message-----
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Vicky Holmes
Sent: 26 September 2012 16:45
To: [log in to unmask]
Subject: Concessionary rates on copying charges
Dear list,
Apologies if this is a stupid question, but during a discussion about reading room copying charges, the issue of concessionary rates for students and senior citizens was raised. Does anyone do this or are there good reasons for or against it?
I can collate responses and reply to the list if that would be helpful.
Thanks,
Vicky
Vicky Holmes, University Archivist
University of Surrey, Guildford, GU2 7XH
01483 683822 | [log in to unmask] | www.surrey.ac.uk/archives
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