Hi Jess,
I will leave your main question for somebody in the NHS to respond to. However, I just wanted to highlight the point that if a patient has participated in a clinical trial, then the GCP requirements need to be taken into account, plus any specific retention period that may have been agreed between the GP/clinical trial investigator and the trial sponsor. Typically, medical records for a patient participating in a clinical trial need to be retained for a minimum of 15 years following completion of the trial. Some commercial trial sponsors require a longer retention period and this will have been documented in the clinical trial agreement (and hopefully the medical records tagged appropriately!).
Regards,
Eldin.
Rammell Consulting Ltd
-----Original Message-----
From: The Information and Records Management Society mailing list [mailto:[log in to unmask]] On Behalf Of Jess Robson
Sent: 12 July 2012 09:53
To: [log in to unmask]
Subject: Retention schedules for medical records
Hello all,
I am looking for some advice in regards to retention schedules for medical records, in particular GP records.
There seems to be conflicting guidance:
DH states GP records should be kept until 10 years after the patient's death or after the patient has permanently left the country, unless they remain in the European Union.
Within the NHS RM Code of Practice Creutzfeldt-Kakob Disease (CJD) hospital and GP records should be kept for 30 years from date of diagnosis, including deceased patients. This is derived from the CJD incidents panel.
Can anyone in a medical setting advise what they usually do in regards to death records?
Thanks
Jess
Health and Social Care Information Centre
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