At Newcastle we take the same approach as Surrey. We fit them in if we can but will allow them to go to another, there has got to be room of course but we can be flexible with our hall capacity if we need to be. We find we tend to have particular problems with postgrad ceremonies for this reason, undergraduates are usually slightly better.
Regards
Liane Brierley
Academic Administration Manager
Student Progress Service,
Student Services,
Newcastle University,
King's Gate,
Newcastle upon Tyne
United Kingdom
NE1 7RU
Direct tel: 0191 222 6084 (International +44 191 222 6084)
Fax: 0191 222 8540 (International: +44 191 222 8540)
University Website: www.ncl.ac.uk
SPS Website: www.ncl.ac.uk/student-progress
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>-----Original Message-----
>From: ARC Assessment Practitioners Group [mailto:[log in to unmask]]
>On Behalf Of M Fagg
>Sent: 15 March 2012 14:06
>To: [log in to unmask]
>Subject: Re: Late graduates - ceremonies
>
>Hi Anne
>Oh how I sympathise - I know this feeling well! We too get late
>graduands, but generally try to slot them in to the correct place in the
>running order. If not we would add them in to the end of the ceremony
>and if all else failed (and they would have to be seriously late for
>this to happen) we probably would accommodate them in another ceremony.
>W e occasionally get a student who turns up for the wrong ceremony
>entirely, and we do fit them in at the end of which ever ceremony they
>have arrived at.
>We don't allow late graduands to delay anything - we just plough on
>regardless and fit them in somewhere and somehow - this is because turn
>around times on ceremonies is too tight to allow any delay.
>
>Hope this helps
>Miv
>
>Miv Fagg
>Senior Assistant Registrar
>Assessment & Awards
>University of Surrey
>Guildford
>GU2 7XH
>T: +44(0)1483 689031
>F: +44(0)1483 683811
>-----Original Message-----
>From: ARC Assessment Practitioners Group [mailto:[log in to unmask]]
>On Behalf Of Austin, Anne V
>Sent: 15 March 2012 14:00
>To: [log in to unmask]
>Subject: Late graduates - ceremonies
>
>Dear Colleagues,
>
>We're in the middle of holding our awards ceremonies and had a
>challenging afternoon yesterday to say the least. We had an unusually
>large amount of late graduates and guests arriving (no cause - just
>late) which made the ceremony almost unmanageable for staff to co-
>ordinate under a great deal of pressure.
>
>At Hertfordshire we endeavour to fit the late arrival in their correct
>slot, if not at the end of their cohort. Last resort is they are
>presented at the very end of the whole ceremony. If they are too late
>for that, we do not allow them to 'carry over' to the next ceremony as
>they are usually all full.
>
>May I ask what your practice is?
>
>I'd be grateful if you don't mind sharing your practice.
>
>Many thanks,
>
>Anne
>
>Mrs Anne Austin
>Assistant Registrar (Exams & Awards)
>Exams & Awards Office, University of Hertfordshire College Lane Hatfield
>Herts, AL10 9AB
>Tel: 01707 28 4020
>Fax: 01707 28 5985
>
>The University is the UK's leading business-facing university and an
>exemplar in the sector. It is innovative and enterprising and
>challenges individuals and organisations to excel. The University of
>Hertfordshire is one of the region's largest employers with over 2,300
>staff and a turnover of almost £231 million. With a student community of
>over 27,700 including more than 2,900 international students from over
>eighty-five different countries, the University has a global network of
>over 170,000 alumni. For more information, please visit
>www.herts.ac.uk
>
>The University of Hertfordshire was awarded 'Entrepreneurial University
>of the Year 2010' by the Times Higher Education (THE) and ranks in the
>top 4% of all universities in the world according to the recent THE,
>World University Rankings.
>
>
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