At Bucks our process is similar to that described by Amy, we have always tried to slot latecomers into their appropriate slot but this is very stressful and there are some ceremonies that seem to deliver large numbers of latecomers! This year we are planning to move to the model where latecomers are grouped together and cross the stage at the end of the ceremony, this would include those who arrive once the ceremony has started, but obviously in a time frame that allows this to happen, we hope this will be less stressful. We do offer latecomers the opportunity to join the next ceremony where possible and can also offer a ceremony on the following day depending on where in the week this happens, this is not usually very attractive to the graduands who want to be with their peers so is reasonably rare.
We too advertise an early opening time of registration but some people seem to be resistant to information . . . . . .
It is helpful to know that others are facing the same issues and implementing similar solutions, thanks for this, Liz
Liz Bell
Principal Registrar
Academic Quality Directorate
Buckinghamshire New University
High Wycombe Campus
Queen Alexandra Road
High Wycombe
Buckinghamshire HP11 2JZ
Telephone: +44 (0)1494 605003 Direct Line
bucks.ac.uk
For all formal regulatory documents please go to bucks.ac.uk/formal and use the search field
AQD has nominated South Bucks Hospice as its charity of the year for 2011-2012. Please visit their website (www.sbh.org.uk) for more information about their work.
-----Original Message-----
From: ARC Assessment Practitioners Group [mailto:[log in to unmask]] On Behalf Of Connor, Kathryn
Sent: 16 March 2012 09:20
To: [log in to unmask]
Subject: Re: Late graduates - ceremonies
Dear Anne,
We run our late procedures in a very similar way to yours. Our students have to collect their tickets on the day of the ceremony. Our ticket desk opens 2 hours before the ceremony begins and closes 40 minutes before the ceremony start time. All students are warned on multiple occasions that if they do not collect their tickets within this timeframe, they will not be guaranteed to cross the stage. Once the ticket desk closes we collect all the remaining tickets and start to delete students from the ceremony.
Students who come late up to about 10 or 15 minutes before the ceremony start time are slotted in to their correct place. Any students who arrive later than this cross the stage at the end of the ceremony. If students arrive once the ceremony has begun, they are not allowed in, and unless they have extremely extenuating circumstances they are not allowed to attend the next ceremony.
Luckily it is very rare that students turn up once the ceremony has begun. Opening the ticket desk early means that students have plenty of time to get their tickets. As they need their tickets to get their gowns and have their photographs taken, this encourages them to get there early in order to get everything done before the ceremony begins.
I hope this information is helpful.
Kind regards,
-------------------------------------------------------
Amy Kellehar
Ceremonies and Events Co-ordinator
Graduation Office
Tel 020 7848 3380
Fax 020 7848 3059
admin/acservices/examinations/
-----Original Message-----
From: ARC Assessment Practitioners Group [mailto:[log in to unmask]] On Behalf Of Austin, Anne V
Sent: 15 March 2012 14:00
To: [log in to unmask]
Subject: Late graduates - ceremonies
Dear Colleagues,
We're in the middle of holding our awards ceremonies and had a challenging afternoon yesterday to say the least. We had an unusually large amount of late graduates and guests arriving (no cause - just late) which made the ceremony almost unmanageable for staff to co-ordinate under a great deal of pressure.
At Hertfordshire we endeavour to fit the late arrival in their correct slot, if not at the end of their cohort. Last resort is they are presented at the very end of the whole ceremony. If they are too late for that, we do not allow them to 'carry over' to the next ceremony as they are usually all full.
May I ask what your practice is?
I'd be grateful if you don't mind sharing your practice.
Many thanks,
Anne
Mrs Anne Austin
Assistant Registrar (Exams & Awards)
Exams & Awards Office, University of Hertfordshire
College Lane
Hatfield
Herts, AL10 9AB
Tel: 01707 28 4020
Fax: 01707 28 5985
The University is the UK's leading business-facing university and an exemplar in the sector. It is innovative and enterprising and challenges individuals and organisations to excel. The University of Hertfordshire is one of the region's largest employers with over 2,300 staff and a turnover of almost £231 million. With a student community of over 27,700 including more than 2,900 international students from over eighty-five different countries, the University has a global network of over 170,000 alumni. For more information, please visit www.herts.ac.uk
The University of Hertfordshire was awarded 'Entrepreneurial University of the Year 2010' by the Times Higher Education (THE) and ranks in the top 4% of all universities in the world according to the recent THE, World University Rankings.
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