Hi,
If these are social care files, I would agree with the "duty of care" argument. In addition, last summer we were moving our entire archive of children's social care files to offsite storage, which included cataloguing a number of old files which dated from the 1960s/70s and had not been previously catalogued.
A lot of these files were about sibling groups, and the majority had information relating to each sibling in them (lots and lots of the same typed information copied into each file (including running notes)). A lot of the time the files looked identical, but had the occasional new bit of information about the sibling in question. And for whatever reason there were often large sibling groups where one or more of the files appeared to be missing - for example reference to 6 siblings on the front of each file with case file numbers, and only 4 of these files were found. We don't have records from the time other than these files, and because these were transferred from other councils when our borough was formed in 1974 I can't even know if we ever did have these files in the first place.
(Incidentally we are in the process of looking at scanning the whole archive, to try and futureproof the archive and prevent any further losses).
We would check the files anyway. It might be costly, but the duty of care to the individual as a care leaver is probably greater.
Best wishes,
Michelle Peel
CYPS Information Governance Officer
Trafford Council
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
All archives of messages are stored permanently and are
available to the world wide web community at large at
http://www.jiscmail.ac.uk/lists/data-protection.html
If you wish to leave this list please send the command
leave data-protection to [log in to unmask]
All user commands can be found at http://www.jiscmail.ac.uk/help/commandref.htm
Any queries about sending or receiving messages please send to the list owner
[log in to unmask]
Full help Desk - please email [log in to unmask] describing your needs
To receive these emails in HTML format send the command:
SET data-protection HTML to [log in to unmask]
(all commands go to [log in to unmask] not the list please)
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
|