Inspired by the recent posts regarding e-mail management, particularly the posting of simple solutions such as using macros to manage inboxes, I wondered if anyone could offer some advice to help me move my employers away from paper-based filing.
I work for a medium-sized commercial property company with five offices across the UK. We currently rely on paper files to record the correspondence on a job which means printing (!) e-mails sent and received and putting them on the paper file with any other correspondence relating to the job. As the majority of correspondence is now received via e-mail it seems like a very backward system.
The company has looked at options for an e-mail management system before but been put off by costs, set-up requirements and lack of user buy-in. I also think that the company was scared off by terms such as "version control" and "document management system", so I just wondered if there are some simple solutions to make a move from paper to electronic. Essentially, is it possible to make the move to a (nearly) paperless office without relying on specific ERDMS software?
The Royal Institute of Chartered Surveyors has provided guidance in the past about electronic document management but this does not include e-mail.
Has anyone in a similar organisation had experience of implementing an e-mail management system, particularly in a potentially hostile environment?
Many thanks
Alison Fernie
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