Hello Elaine
I happen to be sitting next to a lawyer and mulled this over with him. He
did highlight that when he requests medical records for any cases he deals
with (he specialises in personal injury) he accepts a photocopy of the
record with the assumption that the signature on the original is signed by
the wirter.
This is what we both agreed upon:
IT state that they can trace who has added the electronic signature via the
person's log in. Therefore the crux of the matter is the security of the
system including the importance of having a "secure password" which should
not be shared with anyone else. This does raise another issue - in order to
ensure the security of the system each time the OHN left their computer they
would need to log out. In my organisation it can take me up to 5 or 10
minutes to log in.
Anne Harriss
Course Director
LONDON SOUTH BANK UNIVERSITY
On 07/08/2011 09:45, "elaine hunt" <[log in to unmask]> wrote:
> Hi
> I have recently re joined the group.
>
> Agree with Anne's reply on letter to ex employee.
>
> I don't know about anyone else but after 23yrs in the world of OH, I am
> getting very tired of the challenges we face from NON CLINICAL colleagues,
> bosses etc.........
> We accept, with frustration from clients, that's the norm! So we get used to
> it.
>
> Here's one, apologies if this has been addressed previously
>
> I am going round and round a bit with this one : Electronic signatures:
> What is the acceptance and how far do we go?? NMC useless I'm afraid, they are
> not even looking to write guidance never mind Standards.
>
> Older nurses like me! Have always followed the standards for records keeping '
> original written signature' so here's the question???
>
> Some providers use electronic signature pads, some pre load electronic
> signatures,
> How do we stand with just the name typed in on the document ie : COSHH fit
> certificate, reports etc???
>
> IT are saying typed name is all we need as we can track log on's etc.
>
> My argument or concern is: if another person accesses my computer with my log
> on they could put incorrect fitness or advice status on fit cert, it would be
> a long way down the line before it was traced, by which time I would have been
> suspended and stressed to hell!!
>
> I must admit I haven't ever questioned the post offer (PEQ)online fit certs,
> which are same principle, except we all know they aren't really worth paper
> written on, oops! Typed on!!!
>
> Maybe the younger OHA's have the answer from their recent studies!!
>
> Certainly NMC don't!!!
>
> I look forward to your reply's, I'm sure will see a range of difference in
> opinions.
>
> Many thanks
> E
>
> ------Original Message------
> From: Ann Beaumont
> To: [log in to unmask]
> Subject: Re: [OCC-HEALTH] email request
> Sent: 6 Aug 2011 19:13
>
>
> Hi Lesley
>
> I think it is perfectly reasonable to send HR a copy of the email and letter.
> It also would have been reasonable to have copied HR into the email and letter
> in the first place as no medical confidentiality is being breached and no
> medical issues are being discussed.
>
> Best wishes
>
> Annie.
>
>
>
>
> In a message dated 04/08/2011 09:19:28 GMT Daylight Time,
> [log in to unmask] writes: Hi all,
>
> I have been asked by the HR manager for a copy of an email and letter that I
> sent to an ex employee. The employee had been dismissed the week before I
> received a report from his GP. He was appealing against the dismissal and I
> wrote to him and emailed him asking if he still wanted me to provide
> information from the report to the employer as it may or may not have had a
> bearing on his dismissal hearing appeal. I received no reply and so the info
> was not disclosed. The employee has subsequently submitted a tribunal request
> and HR are asking for a copy of my email to prove that he was informed that
> the report had been received. The email contains no medical info and a copy
> sits as a part of my OH records.If I contacted the ex employee, I am sure that
> he either would not respond or refuse.
> HR know that I received the report because they were sent the bill!
>
> Your advice would be greatly appreciated as always.
>
> Many Thanks
> Lesley
>
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