Dear Sarah,

Thank you for the documents. I believe it would be useful if one LS were 
clearly assigned as the "owner" of each activity, even if others are 
helping.

In this respect ownership of action 4 (interns) is rather with DESY.

We have started working on the plans, notably action 3 and 6. 7 to 
follow when we know more about the international year of crystallography.

Kind regards

Claus

Claus Habfast
Head of Communication Group
European Synchrotron Radiation Facility ESRF
6, rue Jules Horowitz
F-38000 Grenoble
Tel +33 4 7688 2128
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On 08/07/2011 15:33, Sarah Boundy wrote:
> Dear all
>
> It was lovely to see you again last week. I hope you all got back home
> just fine.
>
> As discussed, I have compiled our list of activity ideas in preparation
> for us seeking approval from our managers. I filled in a few of the
> sections based on information that came up during our discussions.
> Please could you:
>
> - check that you’re happy with the document and get back to me with any
> amendments;
>
> - consider if you would like to volunteer yourself/facility to help out
> with any of the activities. As I said at the meeting, I think it is
> important that we are realistic about what we can achieve and some
> facilities have taken on a lot of ownership – maybe the facilities
> without any activities currently assigned to them would like to pick one
> or two to get involved in?
>
> - gain approval from your management for the activities you have
> ownership for;
>
> - report back when you have approval for your activities and start
> working on your plans.
>
> Once I have heard back from everyone on each activity, I will circulate
> a final version of the document detailing all approved activities. I
> have also attached a pdf of all the notes made on the flipcharts –
> thanks Christian for photographing those.
>
> Regarding budget, I am afraid that we do not have much time to spend the
> ELISA money. The ELISA council have confirmed that we cannot claim any
> costs from the ELISA grant beyond 31 August 2011, despite the fact that
> we did not begin our work package until month 6. This will obviously
> have an impact on some of our ideas but I believe there are still a
> number of activities that we can carry forward with support from each
> facility.
>
> Due to the time constraints, I would appreciate it if you could get
> approval from your management for your activities by Monday 18 July.
> Claus has made good progress on the travelling exhibition to be launched
> at SRI 2012 and will be in touch shortly with some notes for feedback.
> There will be other activities that we could get going on right away and
> therefore benefit from the ELISA funds. Please note that any costs
> incurred after 31 August 2011 will not be reimbursed.
>
> I have also attached an expense claim form. Please return those to me
> with all relevant receipts ASAP. Please remember that we have to pay the
> money to you personally, not your organisation.
>
> I look forward to hearing from you again soon.
>
> Kind regards
>
> Sarah
>
> PS Meeting notes to follow – probably next week.
>