Oh, sorry Sue, I didn't mean OH depts are priority services. What I was pointing to was that local authorities are legally bound to give advice to businesses re business continuity management.

S :-)

Sent from my Windows Phone

-----Original Message-----
From: Susan Gorton
Sent: 12 May 2011 09:34
To: [log in to unmask]
Subject: Re: [OCC-HEALTH] IT Back up systems- file storage



> The HSe determines how long we keep records in health surveillance
> instances and most follow the principles for the keeping of health
> records as followed by the NHS. I will have a look and see if our trust
> document can shed any light and as we were just audited on health record
> storage and security, I will see if i can pick out some points and send
> them to you.
> 
> On sarah's point, checking guidance anywhere you can gives you a
> flavour for best practice. However,  I am not sure that OH can ever be
> categorised as a priority in an emergency. I know that I particular work
> hard to convince my users that we are NOT an emergency service. Having
> just completed my Trust emergency planning document, we are a
> 'necessary, desirable service' the lowest priority for return of
> services in an emergency. Our records are 'occupational health' medical
> records not 'primary care' medical which would of course make the
> difference.
> 
> Susan Gorton   Occupational Health Department Manager   Occupational
> Health Department, Level 3 Ormond House, 26-27 Boswell Street, London
> WC1N 3JZ    Mob: 07833294568   Tel: 020 7813 8554   Ext 0247   Fax : 020
> 7813 8355   Email: [log in to unmask]      From Sept 2010 I am on study
> leave on Tuesdays throughout the academic year
> 
>>>> Sarah Witwicka <[log in to unmask]> 12/05/2011 07:29 >>>
> 
> 
> 
> 
> 
> Hi Jacqui
> 
> I've only just learned that according to the law, your local authority
> could provide advice and assistance on this one.  
> 
> "The Civil Contingencies Act 2004 requires organisations designated as
> Category 1 responders (emergency services, A&E hospitals,
> Primary Care Trusts, local authorities, Health Protection Agency,
> Maritime & Coastguard Agency, Environment Agency) to maintain
> plans to respond to emergencies. It also requires them to make
> provision for ensuring that their ordinary functions can be continued.
> The Act also requires local authorities to provide advice and
> assistance to businesses and voluntary organisations in relation
> to business continuity management. This duty is an integral part of the
> Act’s contribution to building the UK’s resilience to 
> disruptive challenges".
> 
> 
> Source: Braintree District Council:
> 
> 
> 
> http://www.bllrf.org.uk/downloads/bcp_handbook.pdf 
> 
> There's a neat little guide in the back.
> 
> S :-)
> 
> Date: Wed, 11 May 2011 11:48:46 +0100
> From: [log in to unmask] 
> Subject: Re: [OCC-HEALTH] IT Back up systems- file storage
> To: [log in to unmask] 
> 
> 
> 
> Hi
> thanks for the replies so far both on and off list...like I
> said...swahili.
>  
> My IT boffin is happy to set up online back up of files which I can
> access but asked if there were any specific criteria or guidance which
> has to be met in relation to medical records. 
>  
> Jacqui
> 
> 
> 
> 
> 
> From: Susan Gorton <[log in to unmask]>
> To: [log in to unmask] 
> Sent: Wed, 11 May, 2011 11:14:33
> Subject: Re: [OCC-HEALTH] IT Back up systems- file storage
> 
> Hi Jacquie,
> 
> I go back as far as Atari tape driven systems and then Apple with 7
> inch screens!!!
> 
> The principle is encrypted systems  i.e have a code to open it only you
> know if you are going electronic, either as desk top, laptop or seperate
> device and back up at least weekly if not daily.
> 
> You might wish to consider buying on line data storage that you can web
> access that has automatic back up. You will need to be able to archive
> and delete electronic records according to protocol.
> 
> If you go for paper I suggest you buy a scanner with a feeder and scan
> all
>  written documents onto electronic and destroy the paper in a
> confidential shredded manner (not strips, you need the kind that makes
> it into little bits.
> 
> Tempus may give you some advice about how their system might work in
> different scenarios.
> 
> Good luck
> 
> Sue
> 
> Susan Gorton  Occupational Health Department Manager  Occupational
> Health Department, Level 3 Ormond House, 26-27 Boswell Street, London
> WC1N 3JZ    Mob: 07833294568  Tel: 020 7813 8554  Ext 0247  Fax : 020
> 7813 8355  Email: [log in to unmask]      From Sept 2010 I am on study
> leave on Tuesdays throughout the academic year
> 
>>>> jacqui livock <[log in to unmask]> 10/05/2011 22:35 >>>
> Hello all
> 
> This may not be a
>  question high on the list of OH nurses in larger 
> industries/public sector, but as a self employed independant
> practitioner I am 
> seeking advice.
> 
> I have met with an IT person today with a view to sorting my technology
> 
> out...being a nurse I can understand most language using body language
> and 
> gestures however IT is complete swahili to me- hence the search for a
> boffin. My 
> boffin has asked me some questions.....
> 
> I am hoping that the list can advise in relation to IT systems and
> information 
> security. The data protection act says we have to protect the
> info...but does 
> not contain practical advice.
> 
> Does anyone know if there are any specific guidelines/policy/criteria
> in 
> relation to back up requirements for medical information/records/health
> 
> surveillance etc? given we need to keep it for a substantial length of
> time. 
> 
> 
> Whilst  I recall reading in the dark distant past that paper records
> are
>  
> supposed to be stored in fireproof cabinets with limited key access and
> 
> sprinklers as far as possible. What happens with electronic, computer
> stored 
> info?
> For those who manage electronic information, Can I ask about back
> ups.....those 
> with paperless systems, how is your information backed up? is it
> physical on an 
> exernal hard drive or internet back up providers/servers? what
> guarantees do 
> companies such as tempus/cohort give?do you check for these when
> purchasing 
> their service or take it as read that they meet any guidance criteria?
> 
> If you use a hard drive/lap top/desk top system....do you have a theft
> and fire 
> contingency plan? If you have an internet back up do is there any
> requirements 
> of the back up provider, the HMRC and more recently a gaming provider
> spring to 
> mind in relation to losing/publishing information.
> 
> So many questions...but then I am a nurse who learned on a BBC basic
> with a 7
>  
> inch floppy disk or a ZX spectrum with a tape deck and a copy of manic
> miner and 
> jet set willie!
> 
> Jacqui
> 
> Jacqui
> 
> 
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