OK. Now it's time you heard from the other side, from one of who owns a
private archive, parts of which may have found their way into record offices
by various routes, and which may or may not be properly archived under the
owners of the copyright or simply not credited and come from some other
holding into the record office.
First, by allowing the copying of copyright photographs and leaving matters
to the person doing the copying as to whether their motives are honourable
of not, and facilitating this by accepting that use will be personal, record
offices are likely on occasion to be party to infringements.
Second, to suggest that record offices charge fees for allowing customers to
use their own cameras without recompence to disclosed or undisclosed
copyright owners seems to me to be opportunist or worse.
There was a time when this Archive was keen to place its relevant holdings
in each of the English record offices. Are you surprised that we no longer
have this ambition, and prefer to make available material for a fee on
request from enquirers, in order to contribute to the cost of maintaining a
private archive?
One might have assumed that, unlike the internet, copyright material in
record offices was safe from pillage. What do archivists propose to do about
this insidious practice?
Yrs etc.
John Winstone
for Reece Winstone Archive
----- Original Message -----
From: "Padfield, Tim" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Thursday, May 05, 2011 4:13 PM
Subject: Re: Use of digital cameras by researchers [UNCLASSIFIED]
A quick thought on copyright, though the issue is (of course) mentioned in
my book at some length (paras 5.1.14, 5.3.20-21).
At TNA, the other national archives and wherever the records concerned are
public records, we benefit from an exception to copyright that permits the
making of a copy for any purpose so long as the copying is done by or with
the authority of an officer appointed under the relevant Act. So long
therefore as there has been some general approval given (probably by the
archivist in charge) for self-service copying, that copying should not of
itself infringe. What the user does with the copy thereafter is of course
another matter, but that is the user's affair, not the archivist's.
For non-public records, the copying must be under a relevant exception, most
likely fair dealing for the purposes of non-commercial research or private
study, or perhaps use for an examination (eg in a thesis). The record office
must provide clear but general advice to readers on what the exceptions
permit, to prevent the possibility of the archivist being sued for
authorising an infringement. Libraries all have posters on the wall beside
public copiers; archives must do the same or provide leaflets to readers who
are using cameras.
Tim
---------------
Tim Padfield
Copyright Officer and Information Policy Consultant The National Archives
+44 (0)20 8392 5381
www.nationalarchives.gov.uk
-----Original Message-----
From: Archivists, conservators and records managers.
[mailto:[log in to unmask]] On Behalf Of Dave Caroline
Sent: 05 May 2011 15:17
To: [log in to unmask]
Subject: Re: Use of digital cameras by researchers
The digital camera has made data gathering so much easier, I have taken a
few hundred pictures at a sitting.
Later transcribing the information into a database, it seriously reduces my
need to handle the document.
I cannot make silly errors on paper then need to return, I can work at my
own pace.
For the archive I can give back a transcribed file.
On Thu, May 5, 2011 at 2:51 PM, Mark Forrest <[log in to unmask]>
wrote:
> At Dorset we have a £7 per day permit - good uptake and few (if any)
> complaints about cost.
>
> It is worth thinking about document handing - particularly for fragile
> or "springy" documents which will not lie flat. Researchers who would
> normally be happy to comply with all handling guidelines tend to get
> their
Explain how easy it is to use open source free software to fixup any image
later.
I use gimp.
Dave Caroline
> irons out and try to flatten anything for the perfect shot !
>
>
> *******************************************************************
>
> Dr Mark Forrest
> Dorset History Centre
> Bridport Road
> Dorchester
> Dorset
> DT1 1RP
>
> Telephone: 01305 250550
> Direct Line: 01305 228924
> Web address: www.dorsetforyou.com/archives
>
> Dorset History Centre Opening Hours
> Monday Closed
> Tuesday-Friday: 9am ? 5pm
> Saturday: 9am ? 4.30pm
>
>
>
>
> Sophie Cawthorne <[log in to unmask]> Sent by: "Archivists,
> conservators and records managers."
> <[log in to unmask]>
> 05/05/2011 14:30
> Please respond to
> Sophie Cawthorne <[log in to unmask]>
>
>
> To
> [log in to unmask]
> cc
>
> Subject
> Re: Use of digital cameras by researchers
>
>
>
>
>
>
> Charging as much as £10 may not be appropriate for every service, but
> I do think that allowing the use of photography is a great way to
> generate some badly needed income, particularly in small services like
> ours. Some may not have thought our charge was 'reasonable' but we've
> never had anyone unwilling to pay!
>
>
> Date: Thu, 5 May 2011 14:12:39 +0100
> From: [log in to unmask]
> Subject: Use of digital cameras by researchers
> To: [log in to unmask]
>
> Sophie Cawthorne's comment about income and charging perhaps needs a
> caveat - especially at the higher end of the charging range. At £10 a
> day, some readers will want to batch their photography rather than
> take pictures when they first see material - getting items out again
> on a day when they know they will have enough material to photograph
> to justify the expense. That means more staff time on production, more
> wear and tear, and so on - and so might become counter-productive to
> the service. Keep the charge reasonable, and people will be happy to
> pay even if (as I did
> recently) they only take a couple of photos on any given visit.
>
> Margaret Procter says "searchers are now often using their time in the
> searchroom primarily to *collect* data for later analysis". Absolutely
> right, but hasn't this always been the case? I hope this isn't
> something that service providers are only just starting to recognise.
> It is a key factor to bear in mind in designing services with the
> practical needs of users in mind. For that reason, I rather liked the
> emphasis on "
> facilitating greater research economically and efficiently" in the
> summary of the '"Capture and Release": Digital Cameras in the Reading
> Room' report flagged up by Anne Taylor.
>
> For me, anything that helps us to make services more economical for
> the provider and more efficient for the user is much to be welcomed.
>
> And, yes, use of reading rooms is largely about resource gathering for
> the user - most of the thinking and analysis is done elsewhere and at
> another time
>
> Chris Pickford
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