The May 2011 issue of the "Governance and Recordkeeping Around the World" newsletter is online. 

http://www.collectionscanada.gc.ca/government/news-events/007001-1000-e.html  Home Page


http://www.collectionscanada.gc.ca/obj/007001/f2/007001-110500-e.pdf		May Issue									

If you think you are alone in battling information overload, a recent survey confirms that you have plenty of company. 

An international survey reveals that information overload is a remarkably widespread and growing problem among professionals around the world, including government, education and legal sectors.

The 2010 International Workplace Productivity Survey, commissioned by LexisNexis, surveyed 1,700 white collar workers in five countries: the United States, China, South Africa, the United Kingdom and Australia.

An average of half (51 percent) of all those surveyed in each country say that if the amount of information they receive continues to increase, they will soon reach a "breaking point," at which time they will be unable to handle any more.

Additional articles in this month's issue include:

1) Suite of Digital Services for Canadians by 2017
Canada - Library and Archives Canada		
Recordkeeping: Current Developments, Projects and Future Initiatives 

By 2017 Library and Archives Canada will put most of its services online, transforming the country's leading memory institution into a fully engaged digital organization.			

2) Ruling: Personal emails stored on government servers exempt from FOI laws
Canada - Ontario - General News
					  				
3) Australian government releases finalized cloud computing direction strategy
Australia - General News																	
4) Researchers store data in bacteria
China (Hong Kong) - General News		

5) Proposed law would make it compulsory to offer all government services online
India - General News

6) Senate panel approves National Library Bill								  
Pakistan - General News

7) Records Bill provides framework for improvements in recordkeeping in public sector
Scotland - General News   									

8) Archivist of the United States: Recordkeeping practices need to change 		
United States - Federal Government - General News

9) Federal government to look for a "cloud option"			
United States - Federal Government - General News

The federal government is adopting a "cloud-first" policy that will require federal agencies to default to cloud-based solutions "whenever a secure, reliable, cost-effective cloud option exists."

10) New recordkeeping procedures and policies implemented
United States - State Government - New York  - General News

11) Opening Australia's Archives Project
Australia - Recordkeeping: Current Developments, Projects and Future Initiatives 

The Opening Australia's Archives Project aims to explore opportunities to increase the public's ability to access and reuse national collections through coordinated sector-policy, implementation and advocacy approaches.

12) Digital State Archives Solution Project
Australia - Recordkeeping: Current Developments, Projects and Future Initiatives 

The State Records Authority of New South Wales (NSW) is initiating a project that will implement a digital archiving facility that will receive digital records, in all formats

13) Irish Virtual Research Library and Archive (IVRLA) Project 
Ireland - Recordkeeping: Current Developments, Projects and Future Initiatives 

The IVRLA is a digital Humanities and Social Sciences repository that allows researchers to access material in a digitized format, from a single virtual location. The material is arranged in curated collections that can be browsed or searched.

14) Cross-government Open Government Information and Data Re-use Work Program
New Zealand - Recordkeeping: Current Developments, Projects and Future Initiatives 

15) "One-stop" e-Government Website
Thailand - Recordkeeping: Current Developments, Projects and Future Initiatives 

This website will be a one-stop portal through which people can access all available electronic services offered by government organizations, with a single sign-on.

A Facebook page will also allow government agencies to communicate with the public and transfer both information and knowledge.

16) Digital Continuity Framework Project
United Kingdom - National Archives - Recordkeeping: Current Developments, Projects and Future Initiatives 

Most public sector information is now created digitally. This project makes available the first ever public sector directory of commercial services and solutions to help secure the long-term survival of digital information.

17) "Public Officials and Public Records"
United States - Government of Washington State and Washington State Archives
Recordkeeping: Current Developments, Projects and Future Initiatives 

This interactive online resource is intended to introduce newly elected and appointed public officials to the world of public records. The resource includes an online guide.

18) Interactive Visualization for Analyzing Electronic Records     Includes Video
United States - National Archives and Records Administration (NARA) and Texas Advanced Computing Center (TACC)
Recordkeeping: Current Developments, Projects and Future Initiatives 

19) Audiovisual Archive Management System (AVAMS)
Australia - National Archives - Products and Tools from Around the World

A significant increase in the amount of film, audio and digital formats has led the National Archives of Australia to begin procurement of an AVAMS. The functions of the AVAMS include storage, preservation and access to audiovisual assets. It will also be used to improve searching of archives.

20) Social Media Policy and Guidelines
Australia - National Library - Products and Tools from Around the World

21) Treasures Smart-Phone app (application)  Includes Video
United Kingdom - British Library - Products and Tools from Around the World
   
The British Library Treasures app will provide users with an opportunity to browse images of 100 literary, musical, scientific and historical pieces in the library's collection. 

22) A 10-Step Records Management Plan for Your Office 
United States - Environmental Protection Agency - Products and Tools from Around the World

23) Metadata as a Public Record in North Carolina: Best Practices Guidelines for its Retention and Disposition
United States - Government of North Carolina - Products and Tools from Around the World

24) Online Public Access prototype  Includes Podcast
United States - National Archives and Records Administration (NARA) - Products and Tools from Around the World

The Online Public Access prototype is the public portal that provides access to federal archival records and a centralized means of searching multiple NARA resources at once.

25) Managing Digital Collections: A Collaborative Initiative on the South African Framework
South Africa - Articles, White Papers, Presentations, Reports

26) Presentation: Long-term verification service of the electronic signature for digital records in Korea
South Korea - Articles, White Papers, Presentations, Reports

27) Report: Digital Forensics and Born-Digital Content in Cultural Heritage Collections
Global - Articles, White Papers, Presentations, Reports
	
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Steve Gerley
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