I certainly do not underestimate the problems caused by having IAO's but
there is certainly a healthy debate around whether many locked
repositories are healthier than 1 locked by the DP officer. Ultimately I
agree it is probably a cultural issue which will not be resolved until
information management is a board level issue in LG as it now is in
central gov.
Agreed none of this can be mandated for LG under current legislation
which is why the SPF is only 'strongly recommended'.
However we need to look down the road at the government IT strategy
through the lenses of the new economy. Joined up services and the cloud
are the order of the century. There is a real risk that if we do not
embrace SPF in the next few years we will be cut off from the UK PSN
(and in Wales the PSBA http://www.psba.org.uk/) if we do not get our act
together. So they cannot mandate us but they can cut off our oxygen
supply if we do not behave as desired.
GCSx compliance was tough but the barrier will rise further in years to
come.
Phillip Bradshaw
Information Manager
Democratic Services
Room CY4A, County Hall
EMail: [log in to unmask]
Phone: 029 2087 3346
Mobile : 07890 265987
Fax: 029 2087 3349
Fax: 029 2087 3349
You must be the change you wish to see in the world
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Dodgson, Paul
Sent: 10 September 2010 15:33
To: [log in to unmask]
Subject: Re: Record Owner - definition
The problem with this is that the owner suddenly treats it (the
information) like their house and the key to the house is in their hands
and they then decide who can see it or use it. In some circumstances
this is acceptable but for a council it results in a hugh knowledge
management problem, with locked repositories all over the place.
Breaking the "owner" culture is vital to improving knowledge and records
management within and organisation
A Council is a body corporate and is not therefore in the ownership of
the crown.
P
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Marc Fresko
Sent: 10 September 2010 14:29
To: [log in to unmask]
Subject: Re: Record Owner - definition
Max, I don't think ISO 15489 defines any of owner, author, or creator.
Eleanor, I doubt you actually need to worry about the distinction
between creator and author. That is to say, I can see the difference
(e.g. a letter's typist versus the executive who dictated the letter),
but that does not mean you have to capture both as metadata. If you DO
need to capture both, then the reason why should be clear, and how to
define then should be obvious. I can think of one other possibility,
namely that you think you need to capture both because you want to
conform to e-GMS. You don't - conformance for its own sake, in this
respect, will bring no benefit.
Finally, though Paul has a justifiable view that all records belong to
the Council, I suspect you could argue they all belong to Her Majesty
the Queen, with the Council and its Officers just being custodians. But
that is a nicety that you can ignore too! The "owner", for records
management purposes, must be the Officer responsible for looking after
the records or aggregation. So, practically speaking, think of the
"owner" as being the Officer who would have to give permission to make a
significant change to a file - something like changing its title or its
access permissions for example.
And, like Max said, good luck.
Marc
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Max
Mkhize-Mwakitalu
Sent: 10 September 2010 13:45
To: [log in to unmask]
Subject: Record Owner - definition
"Why don't you use the definition provided by the ISO15489? Dont stress
yourself, reinvent the wheel. Goodluck"
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Eleanor Rowe
Sent: 10 September 2010 13:23
To: [log in to unmask]
Subject: Record Owner - definition
Has anyone got a nice, clear, simple definition of the owner of a
record. I am struggling with creator, author, person responsible for
review, editing, updating, publishing etc.
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