And of course you can distinguish between the owner of the artefact and the owner of the information it contains .....
Susan Healy
Information Policy Consultant and Data Protection Officer
Tel +44 (0)20 8392 5330 ext 2305
The National Archives, Kew, Richmond, Surrey TW9 4DU
www.nationalarchives.gov.uk
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Dodgson, Paul
Sent: 10 September 2010 14:21
To: [log in to unmask]
Subject: Re: Record Owner - definition
Hi
A very good question. Having become a "lurker" in recent months I thought I would step out a little.
Lets explore
Definition of owner in this context (because your business sets the context).
The ultimate owner is the Council(IMHO).
Why do we think the owner is a person? This is because our ICT colleagues (and no, I am not bashing them at all) need to assign owners from a security/technical perspective and this has driven a change in philosophy surrounding ownership.
If we go back a few years before ICT, we had files. Lets extend the process. A letter came in, you were targeted to respond or deal, did you own the file then? No So who did? The registry? No. The boss? No. The Council? Yes, but there was no person who declared on behalf of the Council I declare this owned by the Council, it was an assumption.
Thus, in my opinion, the Owner is the Council.
The author is the author wot wrote it (excuse the Morecambe and Wise reference, after all it is Friday)
The person (or better described as the role) responsible on behalf of the authority is the role in the information lifecycle who has at that time the responsibility as processor or custodian.
Happy to discuss
Paul Dodgson
-----Original Message-----
From: The UK Records Management mailing list [mailto:[log in to unmask]] On Behalf Of Eleanor Rowe
Sent: 10 September 2010 13:23
To: [log in to unmask]
Subject: Record Owner - definition
Has anyone got a nice, clear, simple definition of the owner of a record. I am struggling with creator, author, person responsible for review, editing, updating, publishing etc.
Creator/created by can be recorded automatically in a system, but this is the author and not necessarily the person responsible for e.g. reviewing or updating a policy.
Many thanks
Eleanor
Records Manager
The Moray Council
Elgin
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