Dear Paula,
Our new PURE research management system feeds bib. metadata and full 
text into our DSpace repository.  I should point out that we are a full 
text only repository so the presence of full text attached to a 
publication is one particular requirement for metadata and full text 
being fed across.
Having said that we still operate validation on the full text for 
copyright compliance etc and in addition the status of the publication 
is another trigger for whether or not the metadata and full text are fed 
through to the repository.

We will have a PURE portal as the public facing view of our research as 
well as the DSpace repository which will act as the source of full 
text.  So we have had to think carefully about which publications get 
made public in the portal as well as how publications and their full 
text are validated for transfer to DSpace.  For the portal, metadata 
only records will be made available but their public display will be 
determined by status.  So for example internal statuses that we maintain 
within PURE for In Preparation and In Press material will be hidden from 
the portal.  We can also operate visibility flags to further specify 
what should be made public or not.

So in effect we have a variety of triggers, statuses, workflow steps in 
PURE which combine to determine visibility and transfer to both the PURE 
Portal and DSpace.  
I think like you we do have concerns re. what is made visible.  I think 
we envisage, time permitting, that we will return to records with 
statuses In Preparation and In Press and eventually run reports on these 
items.  We can then organise removing redundant material and moving 
other material through the workflow in a timely fashion.  The other 
aspect of this will be dialogue with our researchers to get a better 
feel for the sort of material they do want to be made available through 
the public portal.

Best
Janet



Paula Fitzpatrick wrote:
> Hello all,
>
> Hope your respective summers are going along well.
>
> This may only apply to those who have a repository 'fed' by research management systems. The system we have here in Newcastle automatically copies across bibliographical data on a nightly basis (if it has been checked by the library team). This applies to bibliographic details only - full text is fully mediated in terms of copyright checking.
>
> However, academics are permitted to add in their (internal only) research management system record, the details of any forthcoming publications. Whilst some of these are in the near(ish) future, say, 2011, others are 2013 and 2014 and once checked, these feed through too. I feel slightly uneasy about these bib records being publically visible - maybe these may never be published, or is there a chance someone in the same academic field will see where others are working and swipe ideas?
>
> Does anyone run a similar workflow and has come across this? Or just some views would be good. Perhaps I am worrying unnecessarily.
>
> Many thanks in advance,
> Paula
>
> ********************************
> Paula Fitzpatrick
> E-Repository Officer
> Robinson Library
> University of Newcastle upon Tyne
> [log in to unmask]
>
> 0191 222 7627
>
> http://eprint.ncl.ac.uk/
> ********************************
>  
>   

-- 
Janet Aucock
Bibliographic Data Services Manager and Repository Manager
University Library
University of St Andrews
North Street
St Andrews
Fife
KY16 9TR

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Phone home: 01334 828742


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