Hi James
We have all our HR files stored in our EDRMS. We waited for an Employment Tribunal to use as a test case before destroying originals and we now routinely scan and discard HR docs. We have a BIP0009 workbook completed for our system which has been checked and approved by the College auditors.
Hope this helps
Regards
Suzy
Suzy Taylor
Records Manager
New College Durham
Framwellgate Moor
Durham
DH1 5ES
Tel: 0191 375 4422
E-mail: [log in to unmask]
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>>> "James BUTTON [7220]" <[log in to unmask]> 23/12/2009 10:58 >>>
Dear all
I know the issue of legal admissibility has been discussed a few times on the list and I have found the discussions both interesting and very useful. Our organisation has implemented an EDRM system, and are aiming to hold most Human Resources files electronically and where appropriate dispose of paper originals. We are proposing to keep some key files in a paper format (i.e. those where a 'wet signature' is legally significant and where there is a significant chance they would be required in legal action).
I was hoping to gauge the strategies employed at other organisations (either on or off list): for example has anyone gone exclusively electronic with HR files?
Merry Christmas to all!
Many thanks
James Button
Records Manager
Higher Education Funding Council for England (HEFCE)
Tel: 0117 931 7220
e-mail: [log in to unmask]<mailto:[log in to unmask]>
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