I agree with that as well, however Humans are Humans, some will some
will not adhere...
Alexander D.K.Ogston.
Business Support.
Development Team.
Economic Development.
3rd Floor,
Millennium Hse,
Victoria Street,
Liverpool,
L1 6JE.
Tel: 0151 233 2748
Fax: 0151 233 5421
email: [log in to unmask]
2009 THE YEAR OF THE ENVIRONMENT.
* Please consider the environment before printing this email
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]] On Behalf Of Kirkup,Stewart (Corporate
Resources)
Sent: 14 October 2009 10:35
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Is that not one of our roles as Information/Records Managers to give
people the tools to make adherence to retention schedules easier,
regardless of the format.
As you say you need a system to manage your paper records, just as you
need a system (not necessarily a technological EDRM style system) to
manage your electronic records
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]] On Behalf Of Ogston, Alexander
Sent: 14 October 2009 10:29
To: [log in to unmask]
Subject: Re: Topics for meeting 2010
Totally agree with that comment, seamless Paper and E - records will
never happen as with e -Records people become lazy and with Paper you
cannot do that, you have to stay on the ball to maintain a good system.
Alexander D.K.Ogston.
Business Support.
Development Team.
Economic Development.
3rd Floor,
Millennium Hse,
Victoria Street,
Liverpool,
L1 6JE.
Tel: 0151 233 2748
Fax: 0151 233 5421
email: [log in to unmask]
2009 THE YEAR OF THE ENVIRONMENT.
* Please consider the environment before printing this email
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]] On Behalf Of Gadsden Anne (RNL) North
Cumbria University Hospitals
Sent: 14 October 2009 10:11
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
In my neck of the wood, retention of paper records past their sell-by
date isn't the problem, it's getting rid of e-records. People are
inclined to keep far more than they would if it was in a folder
cluttering up their office. Our IT dept tends to want to get techie
add-ins to hold the mass of e-information that we have swilling around
the organisation, rather than imposing retention schedules on the e-date
to match the paper records.
Anne
Anne Gadsden, Information Governance Officer
North Cumbria University Hospitals NHS Trust
Cumberland Infirmary
Direct Line: 01228 814539
Fax: 01228 634022
[log in to unmask]
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]] On Behalf Of James Hartley
Sent: 14 October 2009 09:39
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Just to throw in the lawyers' perspective - it's an obvious point, but
the internal business case for staying with the paper system (at least
medium term) can be improved greatly by destroying paper records that do
not need to be retained any longer (vis statutory retention periods
etc). If in doubt, particular historical paper records can be scanned
pre destruction, which vastly reduces any legal risk re destruction.
Quite often retention/destruction policies need reviewing, as large
volumes of paper records are being kept for longer than necessary. The
storage savings (space/cost) coming out of this type of project are
tangible. We're currently advising a central government department on
the legal issues to be thinking about when carrying out this type of
project. Happy to help others.
Regards
James
James Hartley
Partner
on behalf of
NABARRO LLP
T +44 (0)114 279 4111
M +44 (0)7920 701822
F +44 (0)114 238 6061
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]] On Behalf Of Anker Rob (Tameside and
Glossop PCT)
Sent: 14 October 2009 09:12
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
being a records manager in a pct, all of the rich clinical data is held
in paper format and only a minimal amount of data is beginning to be
coded via snomed coding. If you take the gp example we are many years
away from eprs and we will have a lot of paper records to manage
retrospectively until we have systems mature enough to code and
summarise and thus edms will play a role now and in the future. I like
all of you have the same issues around storage, archive and access Rob
--- original message ---
From: "Ogston, Alexander" <[log in to unmask]>
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Date: 14th October 2009
Time: 8:06:51 am
No you are not the only one with paper records; I am paper based and
also retain documents in Storage Boxes.
I do believe that Paper will never go out of fashion no matter what the
technology out there can do!!
I also use my Brain as my computer for data storage rather than the
computer as it is less likely to crash and burn?
So for those of us out here that still use a Mangle to dry clothes off,
can we still offer the Paper Based Record Managers a slice of the cake
without the need to turn all 21st Century.
Regards,
Alex
Alexander D.K.Ogston.
Business Support.
Development Team.
Economic Development.
3rd Floor,
Millennium Hse,
Victoria Street,
Liverpool,
L1 6JE.
Tel: 0151 233 2748
Fax: 0151 233 5421
email: [log in to unmask]
2009 THE YEAR OF THE ENVIRONMENT.
* Please consider the environment before printing this email
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]] On Behalf Of Thornton, Elaine [SWM
Non-J&J]
Sent: 13 October 2009 18:05
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Hi All,
Everyone seems to be on a very different page to me - I feel light years
behind as most of my records are stored in boxes, not electronically.
Am I the only one out there with paper records????
Not sure this helps with topics for future meetings, but please can my
situation be considered?
Thanks
Regards
Elaine
Acting Quality Engineering Manager
> Systagenix
> Wound Management
>
Tel: 01756 747307
> Confidentiality notice
> ======================
> The information contained in this e-mail is intended only for the
individual or entity to whom it is addressed. It may contain privileged
and confidential information and if you are not an intended recipient
you must not copy, distribute or take any action in reliance on it. If
you have received this e-mail in error, please notify the sender
immediately. Please also destroy and delete the message from your
computer.
>
> Systagenix Wound Management Limited, c/o J&J Wound Management,
Airebank Mill, Gargrave, North Yorkshire, BD23 3RX, UK Company No.
6682375
-----Original Message-----
From: Records Management Society North of England Group
[mailto:[log in to unmask]]On Behalf Of Penny Feltham
Sent: 13 October 2009 17:06
To: [log in to unmask]
Subject: [RMS-NORTH] Topics for meeting 2010
Just wondered if people would be willing to come forward with any
burning ideas for our quarterly meetings next year?
Something I am mulling over is a day dedicated to Knowledge
Management/Information Management so we could have a clearer idea about
what they are about and how they interrelate [or not] with records
management.
Another idea is taking a look at what records managers do and what it is
perceived that we do possibly with a facilitator to challenge some of
our ideas and take us out of our comfort zones.
What other ideas are out there?
______________________________________________________________________
This email has been automatically scanned for viruses and malicious
content by MessageLabs for your protection
______________________________________________________________________
______________________________________________________________________
DISCLAIMER:
The information in this e-mail is confidential and may be read, copied
or used only by the intended recipient(s). If you have received it in
error please contact the sender immediately by returning the e-mail or
by telephoning a number contained in the body of the e-mail then and
please delete the e-mail without disclosing its contents elsewhere. No
responsibility is accepted for loss or damage arising from viruses or
changes made to this message after it was sent. The views contained in
this email are those of the author and not necessarily those of the
author?s employer or service provider.
This email has been automatically scanned for viruses and malicious
content by MessageLabs for your protection
______________________________________________________________________
************************************************************************
********************************************
This message may contain confidential information. If you are not the
intended recipient please inform the sender that you have received the
message in error before deleting it.
Please do not disclose, copy or distribute information in this e-mail or
take any action in reliance on its contents:
to do so is strictly prohibited and may be unlawful.
Thank you for your co-operation.
NHSmail is the secure email and directory service available for all NHS
staff in England and Scotland NHSmail is approved for exchanging patient
data and other sensitive information with NHSmail and GSI recipients
NHSmail provides an email address for your career in the NHS and can be
accessed anywhere For more information and to find out how you can
switch, visit www.connectingforhealth.nhs.uk/nhsmail
************************************************************************
********************************************
Nabarro LLP
Sheffield Office:
1 South Quay, Victoria Quays
Sheffield S2 5SY
Tel: +44 (0)114 279 4000 Fax: +44(0)114 278 6123
Please do not print this e-mail unless you really need to.
This e-mail contains confidential (and potentially legally privileged)
information solely for its intended recipients and others may not
distribute, copy or use it. If you have received this e-mail in error
please tell us either by return e-mail or at the numbers above and
delete it, and any copies of it. The contents of this e-mail are subject
to the firm's Terms of Business copies of which are available on our
website.
Where this e-mail is unrelated to the business of Nabarro LLP and/or its
subsidiary companies the opinions expressed within this e-mail are the
opinions of the sender and do not necessarily constitute those of
Nabarro LLP and/or its subsidiary companies.
Responsibility for e-mails related to the business of Nabarro LLP and/or
its subsidiary companies lies with Nabarro LLP and/or its subsidiary
companies and not the individual sender.
We have taken steps to ensure that this e-mail (and any attachments or
hyperlinks contained within it) is free from computer viruses and the
like. However, in accordance with good computing practice the recipient
is responsible for ensuring that it is actually virus free before
opening it.
Nabarro LLP
Registered Office: Lacon House, 84 Theobald's Road, London WC1X 8RW.
Nabarro LLP is a limited liability partnership registered in England and
Wales (registered number OC334031) and is regulated by the Solicitors
Regulation Authority. A list of members of Nabarro LLP is open to
inspection at the above registered office. The term partner is used to
refer to a member of Nabarro LLP.
www.nabarro.com
______________________________________________________________________
This email has been automatically scanned for viruses and malicious
content by MessageLabs for your protection
______________________________________________________________________
______________________________________________________________________
DISCLAIMER:
The information in this e-mail is confidential and may be read, copied
or used only by the intended recipient(s). If you have received it in
error please contact the sender immediately by returning the e-mail or
by telephoning a number contained in the body of the e-mail then and
please delete the e-mail without disclosing its contents elsewhere. No
responsibility is accepted for loss or damage arising from viruses or
changes made to this message after it was sent. The views contained in
this email are those of the author and not necessarily those of the
author's employer or service provider.
This email has been automatically scanned for viruses and malicious
content by MessageLabs for your protection
______________________________________________________________________
************************************************************************
******
Think before you print! Save energy and paper.
Do you really need to print this email?
Derbyshire County Council is one of the best councils in the country.
With the audit commission's top 'Four Star' rating we work to improve
the lives of local people by delivering high quality services.
You can find out more about us by visiting 'www.derbyshire.gov.uk'. If
you want to work for us go to our job pages on
'www.derbyshire.gov.uk/jobs'. You can register for e-mail alerts,
download job packs and apply on-line.
************************************************************************
******
Please Note:
This email is confidential, may be legally privileged and may contain
personal views that are not the views of Derbyshire County Council. It
is intended solely for the addressee. If this email was sent to you in
error please notify us by replying to the email. Once you have done this
please delete the email and do not disclose, copy, distribute, or rely
on it.
Under the Data Protection Act 1998 and the Freedom of Information Act
2000 the contents of this email may be disclosed.
Derbyshire County Council reserves the right to monitor both sent and
received emails.
************************************************************************
******
______________________________________________________________________
This email has been automatically scanned for viruses and malicious
content by MessageLabs for your protection
______________________________________________________________________
______________________________________________________________________
DISCLAIMER:
The information in this e-mail is confidential and may be read, copied or used only by the intended recipient(s). If you have received it in error please contact the sender immediately by returning the e-mail or by telephoning a number contained in the body of the e-mail then and please delete the e-mail without disclosing its contents elsewhere. No responsibility is accepted for loss or damage arising from viruses or changes made to this message after it was sent. The views contained in this email are those of the author and not necessarily those of the author’s employer or service provider.
This email has been automatically scanned for viruses and malicious content by MessageLabs for your protection
______________________________________________________________________
|