The RMS guidelines assume these will be kept by the secondary school as
the primary school will pass them on at 11.
One has to ask what value remains in the records if they are not part of
a continuous record.
Not my field, so others may have other views, but from a pragmatic
standpoint I cannot see any significant harm if the primary disposes at
DOB +13 if no secondary school has requested them
Phillip Bradshaw
Information Manager
Clerk to the Council
Room CY4A, County Hall
EMail: [log in to unmask]
Phone: 029 2087 3346
Mobile : 07890 265987
Fax: 029 2087 3349
Mae Cyhoeddi Cynnar yn Codi Canfod Cadarnhaol
Proactive Publishing Promotes Positive Perceptions
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Sharp,
Deirdre
Sent: 16 October 2009 16:38
To: [log in to unmask]
Subject: Re: Pupil Records Retention - Short Term Overseas Learners
Hi Folks,
I don't think the Pupil Info Regs envisage transfer the record outside
of the England and Wales jurisdictions. Apart from that, this is
personal data that cannot be transferred overseas unless certain
conditions are met.
In this case we would keep the file ourselves. After all, that's what
you do when the pupil leaves at the end of their schooling.
Deirdre Sharp
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Sarah Graham
Sent: 16 October 2009 16:21
To: [log in to unmask]
Subject: Pupil Records Retention - Short Term Overseas Learners
Hi everyone
I've got a good retention query for late on a Friday afternoon...any
thoughts and opinions gratefully received.
I've had a query from one of our schools with regard to overseas pupils
who may only be at the school for a very short period - often the
schools may not have a forwarding address for these pupils. Clearly,
pupil records should follow the pupil but in this circumstance, this may
not be possible or practical.
The RMS guidelines state that pupil records should be retained until DOB
plus
25 years. I'm not sure if this is practical for a primary school if an
overseas pupil does not return after a short term period and there is no
way of forwarding the records to the overseas school.
I'm trying to get an idea of how often this happens - I think
proportionality is the key here. If there are only a few instances of
this occuring, surely it would not be too onerous for a primary school
to retain the records for DOB plus 25 years. However, if there are
large numbers of overseas pupils who are in this country for a short
period and leave, this could be a problem.
If anyone else has come across this issue, I'd be happy to hear from
you!
Regards
Sarah
For any technical queries re JISC please email [log in to unmask]
For any content based queries, please email
[log in to unmask]
Norfolk County Council - a four star authority.
The information contained in this email is intended only for the person
or organization to which it is addressed. If you have received it by
mistake, please disregard and notify the sender immediately.
Unauthorized disclosure or use of such information may be a breach of
legislation or confidentiality and may be legally privileged.
Emails sent from and received by Members and employees of Norfolk County
Council may be monitored. They may also be disclosed to other people
under legislation, particularly the Freedom Of Information Act 2000.
Unless this email relates to Norfolk County Council business it will be
regarded by the Council as personal and will not be authorized by or
sent on behalf of the Council. The sender will have sole responsibility
for any legal actions or disputes that may arise.
For any technical queries re JISC please email [log in to unmask]
For any content based queries, please email
[log in to unmask]
**********************************************************************
Privileged/Confidential Information may be contained in this message. If you are not the addressee indicated in this message (or responsible for delivery of the message to such person), you may not copy or deliver this message to anyone. In such case, you should destroy this message and kindly notify the sender by reply email. Please advise immediately if you or your employer does not consent to Internet email for messages of this kind. Opinions, conclusions and other information in this message that do not relate to the official business of the Council of the City and County of Cardiff shall be understood as neither given nor endorsed by it. All e-mail sent to or from this address will be processed by Cardiff County Councils Corporate E-mail system and may be subject to scrutiny by someone other than the addressee.
**********************************************************************
Mae'n bosibl bod gwybodaeth gyfrinachol yn y neges hon. Os na chyfeirir y neges atoch chi'n benodol (neu os nad ydych chi'n gyfrifol am drosglwyddo'r neges i'r person a enwir), yna ni chewch gopio na throsglwyddo'r neges. Mewn achos o'r fath, dylech ddinistrio'r neges a hysbysu'r anfonwr drwy e-bost ar unwaith. Rhowch wybod i'r anfonydd ar unwaith os nad ydych chi neu eich cyflogydd yn caniatau e-bost y Rhyngrwyd am negeseuon fel hon. Rhaid deall nad yw'r safbwyntiau, y casgliadau a'r wybodaeth arall yn y neges hon nad ydynt yn cyfeirio at fusnes swyddogol Cyngor Dinas a Sir Caerdydd yn cynrychioli barn y Cyngor Sir nad yn cael sel ei fendith. Caiff unrhyw negeseuon a anfonir at, neu o'r cyfeiriad e-bost hwn eu prosesu gan system E-bost Gorfforaethol Cyngor Sir Caerdydd a gallant gael eu harchwilio gan rywun heblaw'r person a enwir.
**********************************************************************
For any technical queries re JISC please email [log in to unmask]
For any content based queries, please email [log in to unmask]
|