In my neck of the wood, retention of paper records past their sell-by date isn't the problem, it's getting rid of e-records. People are inclined to keep far more than they would if it was in a folder cluttering up their office. Our IT dept tends to want to get techie add-ins to hold the mass of e-information that we have swilling around the organisation, rather than imposing retention schedules on the e-date to match the paper records.
Anne
Anne Gadsden, Information Governance Officer
North Cumbria University Hospitals NHS Trust
Cumberland Infirmary
Direct Line: 01228 814539
Fax: 01228 634022
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-----Original Message-----
From: Records Management Society North of England Group [mailto:[log in to unmask]] On Behalf Of James Hartley
Sent: 14 October 2009 09:39
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Just to throw in the lawyers' perspective - it's an obvious point, but the internal business case for staying with the paper system (at least medium term) can be improved greatly by destroying paper records that do not need to be retained any longer (vis statutory retention periods etc). If in doubt, particular historical paper records can be scanned pre destruction, which vastly reduces any legal risk re destruction.
Quite often retention/destruction policies need reviewing, as large volumes of paper records are being kept for longer than necessary. The storage savings (space/cost) coming out of this type of project are tangible. We're currently advising a central government department on the legal issues to be thinking about when carrying out this type of project. Happy to help others.
Regards
James
James Hartley
Partner
on behalf of
NABARRO LLP
T +44 (0)114 279 4111
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F +44 (0)114 238 6061
-----Original Message-----
From: Records Management Society North of England Group [mailto:[log in to unmask]] On Behalf Of Anker Rob (Tameside and Glossop PCT)
Sent: 14 October 2009 09:12
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
being a records manager in a pct, all of the rich clinical data is held in paper format and only a minimal amount of data is beginning to be coded via snomed coding. If you take the gp example we are many years away from eprs and we will have a lot of paper records to manage retrospectively until we have systems mature enough to code and summarise and thus edms will play a role now and in the future. I like all of you have the same issues around storage, archive and access Rob
--- original message ---
From: "Ogston, Alexander" <[log in to unmask]>
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Date: 14th October 2009
Time: 8:06:51 am
No you are not the only one with paper records; I am paper based and also retain documents in Storage Boxes.
I do believe that Paper will never go out of fashion no matter what the technology out there can do!!
I also use my Brain as my computer for data storage rather than the computer as it is less likely to crash and burn?
So for those of us out here that still use a Mangle to dry clothes off, can we still offer the Paper Based Record Managers a slice of the cake without the need to turn all 21st Century.
Regards,
Alex
Alexander D.K.Ogston.
Business Support.
Development Team.
Economic Development.
3rd Floor,
Millennium Hse,
Victoria Street,
Liverpool,
L1 6JE.
Tel: 0151 233 2748
Fax: 0151 233 5421
email: [log in to unmask]
2009 THE YEAR OF THE ENVIRONMENT.
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-----Original Message-----
From: Records Management Society North of England Group [mailto:[log in to unmask]] On Behalf Of Thornton, Elaine [SWM Non-J&J]
Sent: 13 October 2009 18:05
To: [log in to unmask]
Subject: Re: [RMS-NORTH] Topics for meeting 2010
Hi All,
Everyone seems to be on a very different page to me - I feel light years behind as most of my records are stored in boxes, not electronically.
Am I the only one out there with paper records????
Not sure this helps with topics for future meetings, but please can my situation be considered?
Thanks
Regards
Elaine
Acting Quality Engineering Manager
> Systagenix
> Wound Management
>
Tel: 01756 747307
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-----Original Message-----
From: Records Management Society North of England Group [mailto:[log in to unmask]]On Behalf Of Penny Feltham
Sent: 13 October 2009 17:06
To: [log in to unmask]
Subject: [RMS-NORTH] Topics for meeting 2010
Just wondered if people would be willing to come forward with any burning ideas for our quarterly meetings next year?
Something I am mulling over is a day dedicated to Knowledge Management/Information Management so we could have a clearer idea about what they are about and how they interrelate [or not] with records management.
Another idea is taking a look at what records managers do and what it is
perceived that we do possibly with a facilitator to challenge some of our ideas and take us out of our comfort zones.
What other ideas are out there?
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