Send it back to the LA and keep the retention period. If the child does
come back for whatever reason ...... I would still apply the retention
period if not able to forward on irrelevant of whether they go abroad or
not.
Trish Bailey (MSc)
Information Governance
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Sharp,
Deirdre
Sent: 16 October 2009 16:38
To: [log in to unmask]
Subject: Re: Pupil Records Retention - Short Term Overseas Learners
Hi Folks,
I don't think the Pupil Info Regs envisage transfer the record outside
of the England and Wales jurisdictions. Apart from that, this is
personal data that cannot be transferred overseas unless certain
conditions are met.
In this case we would keep the file ourselves. After all, that's what
you do when the pupil leaves at the end of their schooling.
Deirdre Sharp
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Sarah Graham
Sent: 16 October 2009 16:21
To: [log in to unmask]
Subject: Pupil Records Retention - Short Term Overseas Learners
Hi everyone
I've got a good retention query for late on a Friday afternoon...any
thoughts
and opinions gratefully received.
I've had a query from one of our schools with regard to overseas pupils
who
may only be at the school for a very short period - often the schools
may not
have a forwarding address for these pupils. Clearly, pupil records
should follow
the pupil but in this circumstance, this may not be possible or
practical.
The RMS guidelines state that pupil records should be retained until DOB
plus
25 years. I'm not sure if this is practical for a primary school if an
overseas
pupil does not return after a short term period and there is no way of
forwarding the records to the overseas school.
I'm trying to get an idea of how often this happens - I think
proportionality is
the key here. If there are only a few instances of this occuring,
surely it
would not be too onerous for a primary school to retain the records for
DOB
plus 25 years. However, if there are large numbers of overseas pupils
who are
in this country for a short period and leave, this could be a problem.
If anyone else has come across this issue, I'd be happy to hear from
you!
Regards
Sarah
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