Hi
We are a primary special school. In the past we have kept paper records on
our pupils in an archive for 7 years, then cleared them out at that stage.
Most of what we keep will already be copied to the local authority, such as
statements annual review reports etc. We do not keep the children's record
files, detailing their progress towards targets etc as these go to the
secondary school.
I have been going into record retention in more detail whilst writing a data
protection policy. The Retention Guidelines for schools Version 3.1 that I
downloaded from the Record Management website states that we need to
keep records for pupils with SEN for a minimum of 14 years (it says DOB of the
pupil + 25 years the review).
We want to do what is right, but we are a small special school, and we would
probably have to build another shed to house the resultant increase in
records; we really do not have the admin to scan all the paper records to PC.
Do we really need to keep the records mentioned above for this long? Can
anyone give us any advice on this area please?
Best wishes
Richard O’Connell
Asst. Head KS2/CPD/ICT
OAKLEIGH School
OAKLEIGH Road North
London N20 0DH
0208 211 4451 (direct line)
0208 368 5336 ext.0 (school office)
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