Following Frank's recent enquiry about visitors' books and data protection, I thought some list members might be interested in our low-maintenance solution.
We were concerned about readers' names and addresses being left on display in a visitors' book.
In addition, it can be difficult for us to manage signing-in, as we have a very small staff. In effect, our system has to be self-service.
We now have a pad of pre-printed signing-in slips, A6 size, on our reception desk. Users fill-in a slip, then tear it off and post it into a lockable postbox attached to the wall next to the desk. Slips are counted at the end of the day and are stored for a limited time in a strongroom.
We have been using this system for several months, and it seems to be working well.
I hope that is helpful to some of you, but please don't hesitate to contact me if you have any queries about it.
Lucy
Lucy Powell
Assistant Archivist
Bath Record Office, Guildhall, High Street, Bath, BA1 5AW
Web: http://www.batharchives.co.uk
E-mail: [log in to unmask]
Tel: 01225 477421
Making Bath and North East Somerset an even better place to live, work and visit.
-----Original Message-----
From: Archivists, conservators and records managers. [mailto:[log in to unmask]] On Behalf Of Frank Bowles
Sent: 17 March 2009 14:42
To: [log in to unmask]
Subject: Visitor's book and Data Protection
I am looking at implementing a signing in procedure for our readers,
using a daily sheet on which readers fill in their name and address.
Have any other archives had any problems with similar procedures with
regards to Data Protection? Is the fact that other readers can see who
has signed in previously that day been flagged up as contravening the
Data Protection Act?
Any information/advice gratefully received
Thanks
Frank
**********************************************************************
The contents of this email message, and any attachments, are confidential and intended solely for the use of the individual or entity to whom they are addressed. The message does not necessarily express the views of Bath & North East Somerset Council and should be considered personal unless there is a specific statement to the contrary.
If you have received this email in error you may not take any action based on it, nor should you copy or show this to anyone; please reply to it and highlight the error to the sender, then delete the message from your system.
The provision of links to Web sites which are not part of the Bath & North East Somerset Council domain are provided for convenient information sharing purposes. The Council is not responsible for the reliability of these links, or the information provided, and it is not intended to imply endorsement of the site.
This footnote also confirms that this email message has been checked for all known viruses by the MessageLabs Virus Scanning Service.
Subscribe to Inform - Bath & North East Somerset Council’s free weekly e-newsletter. Click http://www.bathnes.gov.uk/inform3
Making Bath & North East Somerset an even better place to Live, Work and Visit.
**********************************************************************
|