Hi everyone
I’m calling on the collective wisdom of JISC with regards to disciplinary
records.
At Newcastle City Council, disciplinary records are kept separately from the
personnel file and therefore need a separate retention period applying. There
is also a separate record kept of any investigations that did not go to a full
disciplinary. According to the RMS guidelines, disciplinary information should
be ‘removed and destroyed after the relevant time has spent’, this being 6
months for an Oral Warning, 12 months for a Written Warning and 18 months
for a Final Warning. However, in practice, managers often want to retain this
information for longer in case it comes back to bite them!
I’m trying, therefore, to decide on a sensible length of retention that will
resolve this. I do, however, keep thinking that this is akin to a conviction –
once it is ‘spent’ then surely it should be destroyed? Bit of a dilemma and I’m
interested in how others are approaching it.
I am also hovering on the fall back position of stating in the retention schedule
that each must be assessed by a manager on a case by case basis!!
Any thoughts welcome!
Regards
Sarah
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