Dear list,
Thanks to all who responded to my questions about copying documents
safely. Here is a summary of the results…
* Most people suggested getting a digital camera and using a memory card or
stick to print either from individual PCs or a digital camera dock. There were
also suggestions of using a tripod to make image capture easier.
* Another popular suggestion was to scan frequently-used documents and
have an electronic document library on a network so that everyone at the
estate office could have access to all of the documents all of the time.
Alternatively, they could be printed out and a working copy kept somewhere
obvious.
* A few people used photocopiers including the RICOH Aficio MP C2500. This
has now been superseded by the MP C2800, which looks whizzy but will be
expensive. On the plus side, it will be easy to use and not unfamiliar to office
staff.
* As well as photocopiers, book scanners are good for large and fragile
material. One respondent’s archive use an Epson Expression 10000XL flatbed
scanner which apparently is easy to use and prints out high quality copies.
Another respondent used an A4 scanner for photographs (Epson Perfection
4870 PHOTO) and a book scanner with a modified edge for volumes (Plustek
OpticBook 3600).
* Finally, a very popular suggestion was to train staff to handle documents
properly and leave clearly written guidelines for best practice.
I will pass this information on to the estate office and see what they say.
Thanks again to all who responded. Happy new year,
Alison
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