I am new to this list, so just a quick note to say 'hello' - I am the Records
Management Officer here at the University of Cumbria.
I was wondering if anyone can help with this query - which probably sounds a
bit naive to more experienced Records Managers than me - but I would be
grateful for any suggestions!
I am trying to advise some colleagues who want to store all their records
electronically, instead of in paper files as they do at present. We don't have
an EDRMS and they want some advice on how to ensure their records
are 'authentic' - in particular, how they can 'freeze' them once they are
confirmed as a record.
I'm aware of BIP0008, and have some general principles for them to follow, but
I am struggling to find any practical guidance to help me. For example, should I
suggest that electronic folders are closed every year and set as read only?, or
should staff convert every document to pdf format once it is complete (as
they are suggesting).
If anyone has considered these issues and would be willing to share
experience, I'd be grateful.
Regards,
Helen Linsley
University of Cumbria
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