Is there really a conflict here ? Surely the 'team' record
Sarah

 

Is there really a conflict here ? Surely the 'team' records will come under one of the generic functions - probaby Management as what the teams are doing is managing the service.



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From: Welsh Electronic Records and Information Management Group on behalf of Sarah Phillips

Sent: Wed 29/10/2008 16:31

To: [log in to unmask]

Subject: Query about team records in a functional file plan







Dear All,



I wonder if anyone can help me. I am currently preparing a file plan for the shared drive of one of our Divisions, based on function. The functions map quite closely, but not completely, to the current organisational structure of the Division. I am trying to encourage the Division to move away from the organisational view as many people actually do work across teams but the Division argues that there are some activities specifically relating to running the teams (such as managing team budgets and holding team meetings) which means that we should use an organisational structure.



I have allocated a file to the function of running the Division itself including activities of personnel management, finance management etc but am wondering where to put the team related records. Is it best to place them in this area? I am a bit concerned that if I do this people will either start to grow them as organisational team areas and store everything there, or that I will discourage the people who are actually managing their records quite well at the moment (who are the teams who have created a team area on the shared drive already).



Any advice gratefully received.



Best wishes,



Sarah Phillips





Sarah Phillips

University Records Manager

Governance & Compliance Division

Tel.: 029 20879403

Email: [log in to unmask]







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