The competencies debate and JE go hand in hand. If you want a set of
generic competencies, then there is the Society of Archivists criteria
for accreditation of the archives/records management training courses,
which set out what knowledge and skills students are required to have.
See the scheme at
http://www.archives.org.uk/resources/accreditation_criteria%5B1%5D.doc
JE also needs to be put into the context of those undertaking the JE
assessment. As Paula says, don't assume that they will have a clue
about what you do, and don't expect them to understand the complexities
of the job (even if you do)in the short time they have to scan through
and score your JE form. Better to get hold of a copy of whatever Scheme
your JE Team are using, look at the scoring grids, and use the words and
phrases from the scheme in completing the form, together with some short
examples that highlight the corporate responsibilities.
Robert Chell
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]] On Behalf Of Healy, Susan
Sent: 05 August 2008 08:24
To: [log in to unmask]
Subject: Re: Records Management Job Evaluation in Local Government
but for job evaluation purposes Clare's list would translate into
-Develop and implement a strategy for .....
-Analyse the organisation's information risk and develop policies and
strategies to manage the risk
etc etc
i.e. avoid verbs like 'do' and 'draft'
This comes from me in a personal capacity, I hasten to add!
Susan Healy
Information Policy Consultant and Data Protection Officer
The National Archives
Tel 020 8392 5330 ext 2305
Email [log in to unmask]
www.nationalarchives.gov.uk
-----Original Message-----
From: The UK Records Management mailing list
[mailto:[log in to unmask]]On Behalf Of Clare Cowling
Sent: 04 August 2008 16:22
To: [log in to unmask]
Subject: Re: Records Management Job Evaluation in Local Government
Some time ago I provided this summary for the list of what I've had to
do as a records manager in 3 separate organisations over the past 5
years (I've just added a few more), showing how we lurch from high level
policy making to chucking cartons around in a basement):
Do records audits
Draft an information security policy
Draft an information security classification scheme
Draft a business continuity policy
Draft an e-mail management policy
Draft a corporate information risk register
Draft an e-records management strategy
Draft a paper records management policy
Draft a scanning evaluation strategy
Draft a workbook for DISC BIP 008 compliance
Draft local and corporate standards for implementing EDRMS
Evaluate various EDRMS
Draft guidance notes on relevant legislation
Provide guidance on migration
Provide guidance on digitisation
Provide guidance on microfilming
Provide costing for equipment for records stores
Physically clear out a paper records store
Draft guidelines on standards for records stores
Provide guidance on budgeting for future expansion of paper records,
e-records, e-mail etc
Provide guidance on health and safety
Provide guidance on H R issues and DPA
Assist in FOI/DPA enquiries
Assist in preparing a publication scheme
Carry out induction training
Run workshops on group folder management
Run workshops on mailbox management
Carry out training on compliance and r/m
Manage the management of group folders (ownership, access,
rationalisation)
Prepare publicity material
Provide guidance for Finance on projected costs for everything under the
sun
Provide guidance for Facilities on projected costs for everything under
the sun
Create a corporate file plan
Create a corporate records disposal schedule
Draft business unit specific disposal schedules
Undertake 3 externally funded projects on current r/m procedures and
policies
Advise staff on an ad hoc basis about everything else you can think of.
I think the above shows how we get landed with whatever is
urgent/fashionable at the time - not that I'm complaining as we
desperately need to justify/market what we do, not just to keep our
grading but to keep our jobs, period. Perhaps I should add this to the
list as the biggest time-consumer of all....
Justifying my existence.
Clare
Clare Cowling
Records Manager
Solicitors Regulation Authority
Ipsley Court
Berrington Close
Redditch B98 0TD
Ph: direct line 01527 512926
Internal extension: 3996
Mobile 07816 929734
Fax: 0152 7883285
email [log in to unmask]
Please don't print this e-mail unless you really need to.
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